CMO Executive Assistant

Engineered Advisory•West Palm Beach, FL

3d•Remote

About The Position

The Executive Assistant is to support the marketing teams in standard operating procedures by tracking all the administrative and clerical details and clearing the path to make the most impact on the business. The Executive Assistant supports the CMO by ensuring all the administrative and clerical details are cared for and clearing the path to make the most impact on the business both internally and externally. Success Measurements: Organized, clear-headed during emergencies, strong relationships with others that lead to growth of the team, customer satisfaction.

Requirements

Demonstrated ability to manage teams
Conflict management skills
Ability to manage multiple responsibilities at once
Exceptional organizational skills and impeccable attention to detail
Ability to complete a high volume of tasks and projects with little or no guidance
Ability to deliver quality results in a fast-paced environment
Excellent communication skills, written (basic grammar, punctuation) and verbal
Must project an excellent customer service attitude
Strong analytical, planning, and problem-solving capabilities
Demonstrated initiative and ability to work independently with minimal supervision required
Ability to effectively write reports and business correspondence
Ability to effectively present information and respond to questions from managers, clients, customers, and general public
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, or schedule form
Associate's degree (A.A.) or equivalent from two-year college or technical school; or
Five (5) to Seven (7) years related experience and/or training; or equivalent combination of education and experience
Excellent verbal and written communication skills; capable of influencing internal and external stakeholders effectively.
Strong analytical and critical thinking skills; ability to solve complex problems, make strategic decisions, and provide sound business judgment.
Knowledge of sales software; Excel; Microsoft Office

Responsibilities

Work directly with the CMO to anticipate barriers, find ways to continuously improve efficiency so the department runs efficiently
Administrator of Zoho software suite to maintain, update and enhance the firm’s procedures through enhanced productivity
Basic understanding of ETS/TGP services after training is completed
Manage the training and development for sales admin team on all processes, procedures, and policies
Zoho and CRM policies, training, and compliance
Maintain Executive Assistant duties for CMO
Place outbound calls and send follow-up emails using ETS process, scripts, and draft emails
Schedule appointments, calls, meetings, webinars (Project Calls, Project Follow Up Calls etc.)
Maintain and track CMO’s projects, tasks, and reminders, as requested
Research, create, update, and maintain Zoho, ABLE and other CRM programs
Research clients/firms via Google, company website, LinkedIn, etc.
Research and pursue potential clients for ETS/TGP services for business development (new prospects)
Maintain, Track, AIChE and other associations for business development (American Institute of Chemical Engineers)
Monitor, track, process and follow up on all projects (CS, R&D, 179D/45L etc.)
Prepare Cost Segregation requests, as required for new projects
Submit and confirm signed LOEs to client and operations team
Prepare and send emails on behalf of CMO (projects, webinar, new leads etc.)
Basic understanding of ETS/TGP Services after training is completed
Zoho and CRM policies, training, and compliance
Place outbound calls and send follow-up emails using ETS process, scripts, and draft emails
Schedule appointments, calls, meetings, webinars (Project Calls, Project Follow Up Calls etc.)
Prepare and send emails on behalf of CMO, (projects, webinars, new leads, etc.)
Perform other related duties as assigned