CME Coordinator

West Tennessee Healthcare•White Deer, TX

2d•Onsite

About The Position

Under the general supervision of the Director of Education, the CME Coordinator is responsible for planning and implementing live and enduring Continuing Medical Education (CME) activities for physicians and other healthcare providers (Nurse Practitioners, Physician Assistants, and Pharmacists) associated with West Tennessee Healthcare. The coordinator is responsible for all relevant functions approved by the Education Committee of the Medical Staff that are necessary to deliver and execute each CME activity from the initial request to the activity closeout and post-activity reconciliation. Employee is subject to call back as required by the hospital.

Requirements

Completion of a baccalaureate degree in Nursing or Healthcare Administration required.
Current licensure as a Registered Nurse as approved by the Tennessee Board of Nursing for practice in the state of Tennessee.
Obtain AHA BLS instructor status within 6 months of clinical education employment.
Maintain AHA instructor status as required by AHA policy.
5 years of nursing experience required.
Skill and proficiency in the field of Healthcare as normally acquired through the completion of a diploma, associate, or baccalaureate degree in nursing.
Skill and proficiency in planning, organization, and time management.
Knowledge of marketing techniques and meeting/event planning.
Ability to organize, coordinate, and direct activities of committees.
Ability to set up and utilize audiovisual equipment.

Nice To Haves

Previous experience with education preferred.

Responsibilities

Manage and direct the CME program
Manage and direct physicians and other members of the Continuing Medical Education Committee in the design, planning, budgeting, marketing, implementing and evaluating CME activities
Prepares materials for the meetings of the Education Committee of the Medical Staff, including agenda, minutes, attendance records, CME program plans, and other business as conducted during committee meetings
Markets medical education by coordinating the production of all print materials and mailings to physicians and others; ensuring that promotional tools include all requirements for accreditation standards; and developing marketing evaluation tools for follow-up assessments of education activities.
Completes and maintains documents and records for all medical education events; prepares files for each program including all necessary forms for maintenance of records required for CME accreditation; compiles summation report of evaluations following each program; records attendance and prepares any certificates of attendance; maintains records for educational grants, commercial sponsorships, expenditures for honoraria, and travel expenses of speakers ensuring that ACCME guidelines for commercial sponsorship are enforced.
Develop and maintain minutes, ongoing planning logs and program files as required for documentation of the accreditation process.
Develop and implement CME activities consistent with the expressed needs of the target audience(s) as prescribed in the mission statement and identified by needs assessment sources
Evaluate requests for CME sponsorship from internal and external sources
Develop new educational products/services
Develop procedure manuals, forms, and materials for development and implementation of CME activities and jointly sponsored activities.
Ensure that the CME program, with all documentation, policies and procedures, is fully in compliance with all regulatory standards and the ACCME essential Areas, Elements, Standards and policies
Implement the reaccreditation process and ensure a successful reaccreditation preferably maintaining commendation status
Prepares reports as requested and needed to maintain accreditation with the Mississippi State Medical Association, the American Academy of Family Physicians, JCAHO, and other associations as necessary
Serve as the contact for all commercial support, interacting with local, regional, and national supporters.
Solicit and secure funding for the CME program and individual activities from traditional and non-traditional commercial supporters and grant funding sources while providing fiscal oversight and ensuring compliance with the stringent requirements and policies regarding commercial support
Interface with business partners, strategic alliances, potential customers and current customers for presentations and meetings related to current educational initiatives and accreditation issues.
Maintain positive relationships with various national and state accrediting bodies.
Develop long range CME calendar to maximize potential for visiting faculty and effective publicity.
Plan, administer, and oversee all activity planning logistics as appropriate to venue and facility.
Assume administrative responsibility for maintaining accurate, appropriate, and compliant records of CME activities as required by ACCME and/or state accreditors.
Develop and update medical education program policies with approval from the governing committee.
Be accountable for staying abreast of changes in ACCME policies and ensure compliance with ACCME Essentials and Standards in order to maintain national accreditation status.
Travel in support of education programs including annual meetings and other required meetings as needed.
Construct accurate budgets that include multiple contingencies and estimate the financial needs and resources that are needed to organize an educational activity.
Audit all activities at least annually and approve continued sponsorship if warranted.
Collaborate with the TNA Coordinator as well as other outside agencies to provide programs that are multidisciplinary in nature.
Maintains BLS certification and assists with instruction in BLS classes.
Represents hospital in community and professional development activities.
Supervise duties of the Medical Education Assistant
Performs related responsibilities as required or directed.