Clubs and Associations Assistant (Temporary)

UFV SUS•Abbotsford, BC

12d•Onsite

About The Position

The University of the Fraser Valley Student Union Society (SUS) is a BC Not-For-Profit Society representing and serving UFV students. The Society manages the Student Union Building and facilitates services such as the UFV U-PASS, food services, and the student health and dental plan. SUS also provides support to an active community by organizing events, overseeing clubs and association's and provides wellness and developmental programming. As the official representative body of UFV students, our mission is to be an inclusive community that provides high-quality, accessible programs and services. We are the unified voice advocating on behalf of student interests in the UFV community, ensuring each student has opportunities to thrive. The Clubs & Associations Assistant plays a key role in supporting the delivery and administration of the SUS Clubs & Associations (C&As) Program. This position focuses on providing consistent administrative support, assisting with the implementation of processes and policies, and ensuring clubs are well-supported in their day-to-day operations. The C&A Assistant is responsible for supporting program operations through strong organization, attention to detail, and clear communication. This includes assisting with documentation, responding to inquiries, and contributing to the ongoing development and refinement of procedures and policies that support a fair and effective C&A program.

Requirements

Understanding of, and commitment to, Justice, Equity, Diversity and Inclusion in a community setting
Strong organizational skills with the ability to manage multiple tasks and meet deadlines
Sound judgment and problem-solving skills, with the ability to follow established processes
Clear and professional communication skills, both written and verbal
Ability to work collaboratively as part of a team and provide reliable operational support
Basic computer skills, including experience with Word and Outlook

Responsibilities

Provide day-to-day administrative support to the Programs & Services Manager
Assist with processing club documentation, communications, and funding requests
Support the implementation and consistent application of C&A procedures and policies
Open and close the SUB Clubhouse as required
Assist with setting up materials and spaces for meetings and events in the SUB Clubhouse
Respond to student inquiries and provide clear information on C&A processes and the Rubric platform
Support the coordination and delivery of C&A events
Assist with club registration processes and maintain accurate records
Provide information and support to students interested in starting or joining a club
Liaise with clubs to ensure compliance with SUS policies and procedures
Provide occasional support to the Programs & Services team as needed