Clubs Administrator

AMS of UBC•Vancouver, BC

About The Position

The Clubs Administrator is responsible for handling the administrative and interpersonal duties related to the 350+ AMS Clubs in the AMS. They have to ensure that our AMS Clubs are receiving proper information, helping occasional club issues, updating and handling records related to clubs, managing club management databases and more. The Clubs Administrator is considered the main point of contact for our AMS Clubs or individuals seeking information regarding AMS Clubs.

Requirements

Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
May not be an executive, auxiliary, or staff of an AMS club, constituency or resource group
Strong organizational skills; detail-oriented
Professional conduct
Strong interpersonal and communication skills.
Strong conflict management skills.
Comfortable working within an anti-oppression framework to create a positive space for everyone
Enthusiastic, open-minded, and eager to get involved.
Problem solving skills

Nice To Haves

Disclosure and sensitivity related training is considered an asset

Responsibilities

Assist with Club activities
Working with external organizations relevant to clubs
Allocate club offices, lockers, and storage spaces
Monitor use of offices and lockers and re-allocate when required
Handle the creation of new AMS Clubs and any questions or matters related to that
Liaise with the AMS Archivist/Researcher in regard to club history and constitutions
Oversee administrative needs as they arise, including club de-constitution, hard copy club files and organizing files, and maintaining the club constitution and club executive databases
Liaise with the Finance Committee regarding club records and accounts
Implement Clubs and Societies Committee and Building Operations Committee policies with respect to clubs
Assist the Vice-President Administration with their duties as required
Maintain (10) weekly office hours
Prepare a transition report for successor
Works with the AMS mission statement and values to operate a successful department
Other duties as required