Club Sports & Sports Complex Coordinator - UT Chattanooga

University of Tennessee•Chattanooga, TN

5d•Onsite

About The Position

The Club Sports & Sports Complex Coordinator develops, manages, and supervises the University of Tennessee at Chattanooga’s student club sports program and Sports Complex within the Campus Recreation Department. The role provides financial and logistical support, risk oversight, assessment, and on-call professional coverage for 20 competitive student-led sport clubs involving more than 400 student athletes, as well as a sports complex spanning more than 25 acres. The coordinator helps plan and manage an annual budget of approximately $100,000, oversees club logistics and equipment, and manages day-to-day Sports Complex operations, reservations, staffing, and equipment. The position supports student-led club development, leadership training, inclusive programming, student learning assessment, and collaboration with campus and community partners. The coordinator recruits, trains, supervises, and evaluates student staff and manages coach and instructor agreements and certification records. Working with UTC Police, the Office of Safety & Risk, Athletics, and other partners, the coordinator maintains effective emergency plans and consistent risk-management practices. The position also contributes to Campus Recreation and university initiatives and keeps current with industry trends and standards. This is a fully on-site position at the University of Tennessee at Chattanooga in Chattanooga, Tennessee. The anticipated hiring salary is $47,250.

Requirements

Bachelor’s degree.
At least 2 years of experience working for or participating in a university Club Sport program, either as an undergraduate student or in a professional capacity.
CPR/First Aid.
Knowledge of club sports administration, risk management, event coordination, facility operations, and applicable institutional policies and procedures.
Knowledge of budgeting, purchasing, resource allocation, and financial management, including monitoring expenditures and supporting responsible fiscal decisions.
Strong organizational, planning, and time-management skills, including the ability to coordinate multiple programs, manage competing priorities, and oversee facility schedules.
Ability to collect, analyze, and apply assessment data to evaluate program effectiveness, participant satisfaction, facility utilization, and student engagement.
Skills in program and event planning, customer service, interpersonal communication, supervision, and conflict resolution.
Strong attention to detail.
Ability to work with internal and external reservation groups, set up equipment, use reservation software, and train event staff.
Familiarity with university club sports program management, including sports rules, game-day operations, and risk-management strategies for recreational and competitive sports and their facilities.

Nice To Haves

At least 1 year of full-time experience leading a club sport program; 2 years of graduate assistantship experience count as 1 year of full-time experience.
Experience in event and facilities management.
Experience managing recreational field spaces.
Experience using Innosoft Fusion or other facility-management software.

Responsibilities

Assist with preparation, planning, and projections for an annual budget of approximately $100,000, including labor, team travel, and operating expenses; manage income from allocations, fundraising, dues, and other revenue sources.
Present capital requests for review and additional funding, and ensure compliance with university budget and purchasing policies.
Manage club sport eligibility verification, rosters, travel, facility scheduling, equipment procurement, inventory, and records.
Manage day-to-day operations of the UTC Sports Complex and support facilities for athletics, club sports, summer camps, and university departments.
Coordinate facility reservations, scheduling, billing, contracts, staffing, and supervision with university departments and other groups.
Manage the Sports Complex equipment inventory, rentals, inspections, and maintenance.
Serve as an on-site or on-call professional during operating hours, including nights and weekends.
Develop working relationships with club members, officers, coaches, and advisors; assist with club activities, compliance, and required processes and paperwork while keeping clubs student-run and student-led.
Work with student leadership and conduct offices to support student organization registration, development, behavioral matters, and disciplinary issues.
Develop student leadership training and support student learning and development; collaborate with Campus Recreation, university departments, and local community constituents.
Monitor industry programming trends and implement welcoming and inclusive opportunities; support team engagement in enrollment and recruitment functions.
Assess student learning outcomes and program effectiveness.
Recruit, hire, train, supervise, and evaluate student staff for club sports and the Sports Complex.
Develop and manage coach and instructor agreements and maintain current certification records.
Design and deliver student development and staff training, including training in conflict resolution, crisis management, communication, risk management, customer service, game-day operations, and leadership.
Provide hands-on leadership opportunities for students in club sports, Sports Complex management, and game-day operations; contribute to departmental student-staff training initiatives.
Coordinate with UTC Police, the Office of Safety & Risk, and Athletics to maintain effective and integrated emergency action and response plans.
Oversee risk management for staffing, training, equipment, facilities, and programs; serve as the on-call professional for club sports and Sports Complex needs.
Ensure required staff maintain safety certifications, including CPR, AED, First Aid, and Narcan; provide student in-service training and pursue professional development on sports-industry liability issues.
Apply risk-management procedures consistently and educate club officers, participants, advisors, and coaches through meetings, manuals, and communications.
Process, maintain, and archive liability waivers, insurance records, maintenance records, and other documentation.
Support Campus Recreation’s vision, mission, core values, and strategic plan, as well as EMSA and UTC initiatives; develop inclusive programs and keep current with industry standards through NIRSA and sporting associations.
Perform additional duties as assigned to advance departmental goals.