Club Sports & Sports Complex Coordinator - UT Chattanooga

University of Tennessee•Liberty Township, OH

6d•Onsite

About The Position

The Club Sports & Sports Complex Coordinator develops, manages, and supervises a diverse student club sports program and the University of Tennessee at Chattanooga (UTC) Sports Complex within the Campus Recreation Department. The coordinator provides financial and logistical support, manages risk, assesses programs, and serves as the on-call professional for club sports and the sports complex. The role oversees 20 competitive student-led sport clubs with more than 400 student athletes and a sports complex spanning more than 25 acres. The coordinator supports an annual budget of approximately $100,000, including labor, team travel, and operating expenses, and manages club finances, logistics, eligibility, rosters, travel, facilities, and equipment. The role oversees day-to-day sports complex operations, facility reservations, equipment rentals and maintenance, and services for university departments and other internal constituents. The position develops student-led club sports through relationships with club members, officers, coaches, and advisors; leadership training; inclusive programming; assessment; and collaboration across the university and local community. It recruits, trains, supervises, and evaluates student staff, supports coach and instructor agreements, and provides students with hands-on leadership opportunities. The coordinator also maintains safety and risk management procedures, emergency plans, certifications, and records, and contributes to Campus Recreation and broader university initiatives.

Requirements

Bachelor’s degree.
At least 2 years of experience working for or participating in a university Club Sport program, either as an undergraduate student or in a professional capacity.
CPR/First Aid.
Familiarity with best practices in university club sports administration, sports rules, game day operations, and risk management for recreational and competitive sports and facilities.
Ability to work with internal and external reservation groups, set up equipment, use reservation software, and train event staff.
Strong attention to detail.
Skills in program and event planning, customer service, interpersonal communication, supervision, and conflict resolution.
Knowledge of club sports administration, risk management, event coordination, facility operations, and institutional policies and procedures.
Strong organizational, planning, and time-management skills, including ability to coordinate multiple programs, manage competing priorities, and oversee facility schedules.
Knowledge of budgeting, purchasing, resource allocation, and financial management, including monitoring expenditures and supporting responsible fiscal decisions.
Ability to collect, analyze, and apply assessment data to evaluate program effectiveness, participant satisfaction, facility utilization, and student engagement.

Nice To Haves

At least 1 year of full-time experience in leadership of a club sport program; 2 years of graduate assistantship experience count as 1 year of full-time experience.
Experience in event and facilities management.
Experience managing recreational field spaces.
Experience using Innosoft Fusion or other facility management software.

Responsibilities

Assist with planning and managing an annual budget of approximately $100,000, including labor, team travel, and operating expenses.
Manage club sport revenues, capital requests, expenditures, purchasing, and compliance with university financial policies.
Coordinate club sport eligibility verification, rosters, travel, and facility scheduling.
Procure, inventory, maintain, and record equipment used by club sports and the sports complex.
Manage day-to-day operations of the UTC Sports Complex and support facility use by athletics, club sports, summer camps, and university departments.
Coordinate facility reservations, scheduling, billing, contracts, staffing, and supervision.
Manage sports complex equipment inventory, rentals, inspections, and maintenance.
Develop working relationships with club members, officers, coaches, and advisors and assist with club administration, compliance, and required paperwork.
Ensure clubs remain student-run and student-led, and support student organization registration and development.
Develop student leadership training, support student learning, assess student learning outcomes, and support enrollment or recruitment functions.
Collaborate with Campus Recreation, university departments, and the local community; monitor industry trends and implement welcoming, inclusive programming.
Recruit, hire, train, supervise, and evaluate student staff for club sports and the sports complex.
Develop and manage coach and instructor agreements and maintain current certification records.
Train staff in conflict resolution, crisis management, communication, risk management, customer service, game day operations, and leadership.
Plan staff training sessions focused on skill development, transferable work skills, empowerment, and inclusion.
Work with UTC Police, the Office of Safety & Risk, and Athletics to maintain effective, current emergency action and response plans.
Provide risk management oversight for staffing, training, equipment, facilities, and programs, and serve as the on-call professional for club sports and sports complex needs.
Ensure required safety certifications are maintained, including CPR, AED, First Aid, and Narcan; provide in-service training and pursue professional development on liability issues.
Apply risk management procedures consistently and educate club officers, participants, advisors, and coaches through meetings, manuals, and communications.
Process, maintain, and archive liability waivers, insurance records, maintenance records, and related documentation.
Support Campus Recreation, Enrollment Management and Student Affairs, and university missions, values, initiatives, and strategic plans.
Keep current with industry trends and standards through NIRSA and sporting associations, and perform additional duties as assigned.