Club Events Manager | Kalamazoo Country Club

Greenleaf Hospitality Group•Kalamazoo, MI

3d•Hybrid

About The Position

The Club Events Manager at Kalamazoo Country Club is responsible for the planning, coordination, and execution of club-sponsored events and member programming. This role aims to shape experiences that strengthen member engagement and bring the community together through various events such as golf and racquets events, holiday celebrations, themed dining, pool parties, tournaments, and trivia nights. The manager will partner across Club departments to guide events from concept to execution, leveraging the club's extensive facilities. Key aspects of the role include thoughtful planning, disciplined documentation, and visible on-site leadership to ensure events meet the club's elevated service standards, support participation, financial stewardship, and operational excellence.

Requirements

Minimum of 3 years of experience in event sales, convention services, or hospitality event management, preferably within a private club or luxury hospitality environment.
Demonstrated ability to manage contracted events from initial inquiry through seamless execution.
Strong consultative selling mindset with the ability to guide members through meaningful, milestone-driven decisions.
Exceptional organizational and time management skills with disciplined attention to detail and documentation.
Professional presence and sound judgment to lead high-profile or milestone-driven events.
Financial awareness with an understanding of pricing strategy, cost drivers, and billing processes within a hospitality environment.
Strong written and verbal communication skills with the ability to collaborate effectively across departments.
Working knowledge of banquet operations, food and beverage service standards, and event production logistics.
Availability to work evenings and weekends in alignment with the private event calendar.
Ability to stand for extended periods and lift up to 40 pounds.

Responsibilities

Develop and manage the annual calendar of club-sponsored events and member programming in partnership with Club leadership.
Partner with Golf, Racquets, Aquatics, Activities, Food and Beverage, and other Club leaders to develop event concepts and ensure alignment.
Own the full lifecycle of club-sponsored events by creating structured timelines, operational plans, and clear deliverables.
Develop comprehensive Banquet Event Orders (BEOs), including menus, pricing, room layouts, audio-visual needs, décor, event timelines, and staffing requirements.
Lead pre-event alignment meetings and proactively confirm details, resources, and departmental responsibilities.
Provide visible, hands-on leadership during club-sponsored events, serving as the primary event owner and operational point of contact.
Partner with Food and Beverage leadership to develop financially responsible events by monitoring expenses and identifying opportunities to increase participation and revenue.
Collaborate with Marketing and Club leadership to support clear, timely, and compelling promotion of club events.
Partner with the Corporate Director of Events to maintain consistency with GHG event standards and support cross-property events.
Collaborate closely with the Event Sales & Services Manager to maintain shared awareness of event details, priorities, and processes.

Benefits

Parental Leave Program
401(k) with 100% match up to 3%
Medical/Dental/Vision
Annual Bonus Program
Robust Employee Assistance Program providing a wide range of services including up to 7 free counseling sessions per year
Health and Wellness reimbursement up to $600 annually for items like massages, gym memberships, running shoes, etc.
10% Discount on GHG outlets
Remote work program offering up to 5 days per month remote work, based around scheduled site tours and event support.
Complimentary access to Employee Cafeteria for one meal each day
Clear growth paths within GHG Events or broader GHG leadership roles