Closings Coordinator

Associa•Wilmington, NC

21h•Onsite

About The Position

CAMS is seeking a full-time Closings Coordinator to join their team. This role is responsible for ensuring that ownership transfers are recorded and executed properly and in a timely manner, ownership records are up to date, and all resale disclosure requests, information, and data are processed promptly. The ability to collaborate effectively with account managers, customer service, accounts receivable, and attorneys is essential for success in this position.

Requirements

Ability to communicate clearly and effectively, both written and verbal
Ability to meet deadlines and production quotas
High attention to detail and strong organizational skills
Ability to multi-task under pressure
Basic accounting knowledge required for entering transactions on owner ledger
Skilled computer-user and ability to learn new software
Experience with Vantaca, Community Archives, Microsoft Office, Zoom

Responsibilities

Enter new owner information & settle accounts for seller (in Vantaca)
Link and Merge homeowner accounts in Vantaca.
Respond to homeowner inquiries related to closing questions.
Import of newly annexed properties.
Process closing requests received by attorneys, homeowners, and real estate professionals.
Process Real Estate questionnaires and realtor forms timely (in Community Archives).
Code checks related to closings.
Maintain accurate homeowner, builder, & boat slip records, and ensure accounts have the appropriate billing and applicable information.
Uploading Transfers to Vantaca & ensuring proper documents have been returned by closing attorney.