Clinical Supply Chain Coordinator (M-F 7AM-3PM)

NYU Langone Health • New York, NY

8d • $66,300 - $66,300

About The Position

The Clinical Supply Chain Coordinator assists the Clinical Supply Chain Director and Assistant Managers with inventory control for Perioperative Services, the Electrophysiology Lab, the Cardiac Catheterization Lab, and Radiology. The role supports facility inventory-turn goals and other inventory objectives, including accurate reorder points and quantities, reducing out-of-stock issues, increasing use of consignment, and ongoing evaluation of supply movement. The coordinator implements strategies to enhance services financially and administratively and makes effective use of available resources. The position also provides first-line supervision of Clinical Supply Chain activities, coordinates medical-surgical supply deliveries, and works with vendors on loaner and consignment products for Surgical and Procedural Suites.

The coordinator works with Nursing Leadership on supply and implant replenishment, creates requisitions and patient supply requests, verifies vendor consignment replenishment, and maintains purchasing documentation. The role coordinates vendor appointments and supports inventory activities such as counts, reconciliations, item updates, recalls, and backorders. It also communicates supply issues and substitutes, produces analytical reports when requested, monitors performance and quality, follows documentation requirements, and provides product and procedure instruction and in-services. The position requires continued learning in Materials Management operations and equipment.

Requirements

• Bachelor's degree or equivalent experience in a healthcare-related field, or a combination of similar education and experience.
• One year of Operating Room, Supply Chain, or Sterile Processing experience.
• Knowledge of Clinical Supply/Materials Management general operations.
• At least three years of responsible, progressive work experience in supply distribution, with strong inventory-control management skills.
• Knowledge of specific healthcare products.
• Current membership and active participation in a relevant professional organization.
• Basic computer literacy and proficiency in Microsoft Office applications.
• Excellent interpersonal and communication skills.
• Ability to effectively communicate with all levels of the organization.

Nice To Haves

• Certification in Materials Resources (CMRP).
• Experience with computerized inventory control, particularly medical/surgical supplies.
• One to two years of EPIC or patient-scheduling experience.
• PeopleSoft 9 or later experience.

Responsibilities

• Coordinate with Nursing Leadership to reorder and restock supplies and implants and reconcile discrepancies according to established par levels and consignment agreements.
• Create requisitions for implants used in operating and procedural rooms, including Bill Only POs, consignment orders, manual or rush requisitions, special request orders, and no-charge POs for trials or consignments.
• Verify and validate vendor consignment replenishment requests based on on-hand inventory and Operating Room usage.
• Create Patient Supply Requests for newly added consigned and non-consigned implants in accordance with participation in the Inventory Control Board.
• Maintain invoices and packing slips and ensure receipts for purchase orders associated with consignment products.
• Establish vendor appointments based on upcoming schedules and verify attendance in Vendormate in coordination with Nursing.
• Perform inventory functions with vendor sales representatives, including monthly or quarterly inventory, reconciliations, item updates, recalls, and backorders.
• Identify and communicate backorders, recalls, and discontinued items to Nursing Leadership and the CSCM Assistant Manager, and coordinate necessary substitutes.
• Provide analytical reports to the CSCM Associate Director and Business Manager upon request.
• Adjust resources to workload and volume and maximize available resources.
• Generate and interpret statistical, productivity, and quality performance reports and use the data to improve departmental performance.
• Follow documentation guidelines throughout the process as required by the department and regulatory agencies.
• Monitor, audit, and enhance the quality of departmental processes and products.
• Use sound judgment and decision-making, time management, initiative, and deadline management.
• Maintain continued education in Materials Management operations and equipment through education, literature, and seminars.
• Provide instruction and in-services on new products, procedures, and equipment to prevent resource loss and maintain safety.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Holistic employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level