Clinical Supply Chain Coordinator - Supply Chain - Manhasset

NYU Langone Health • Manhasset, NY

10h • Onsite

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center offering sophisticated diagnostic and therapeutic care across numerous medical and surgical specialties. As a major regional healthcare resource, we are deeply committed to medical education and research, providing a comprehensive range of inpatient and outpatient services. At NYU Langone Health, we champion equity and inclusion, fostering an environment where our diverse and talented faculty, staff, and students can thrive. We value individual skills, ideas, and knowledge.

This role is an exciting opportunity to join our team as a Clinical Supply Chain Coordinator. The successful candidate will assist CSC management in controlling and evaluating inventory for perioperative services. They will perform tasks to ensure clinical/surgical staff receive necessary items efficiently and on time for procedures. Responsibilities include maintaining and updating the CSC Perioperative Pyxis supply system, processing requisitions, managing incoming supply/implant deliveries, removing expired/obsolete items, monitoring supply levels, and mitigating out-of-stock situations. This role also involves closed-loop communication with the clinical management team and supply chain director, providing first-line supervision of CSC activities, and training new hires and existing team members to ensure compliance with departmental and regulatory requirements.

Requirements

• Bachelor’s Degree, with 0-1 year of experience, or the equivalent combination of education/experience.
• Strong skills related to the management of inventory control with a minimum of 0-1 year of progressive work experiences in supply distribution.
• Must possess extensive customer service skills as well as intricate computer literacy and proficiency in Microsoft Office applications required.
• Excellent interpersonal and communication skills.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• 2 years of Operating Room/Supply Chain/Sterile Processing experience preferred.
• 1-2 years of EPIC/patient scheduling experience preferred.
• Experience in computerized inventory control with an emphasis on medical/surgical supplies preferred.
• Knowledge of Clinical Supply/Materials Management general operations and/or specialty healthcare products preferred.
• Certification in Materials Resources (CMRP) preferred.

Responsibilities

• Responsible for the supply/implant levels of assigned area including ordering, tracking & restocking, monitoring, review and removal of expired & obsoleted items, establishing & adjusting appropriate reorder points for existing, as well as new items.
• First line of supervision of all CSC activities, providing guidance & training, guidance & assistance to CSC Inventory Associate team to ensure appropriate inventory levels in the perioperative clinical areas, as well as timely/efficient delivery of inventory to the perionerative areas.
• Responsible for the maintenance & update for the CSC Perioperative pyxis supply system, including removal of expired & obsolete items; new item setup; adjustment of appropriate PARS & reorder points; processing any changes requested by clinical management team and providing CSC Director with reports upon request.
• Limit & manage out of stock issues through coordination with CSC & clinical management, as well as warehouse team, regarding backorders, recalls, discontinued/replaced, expiring or temporarily unavailable products.
• Communicate all issues/resolutions on a timely basis & assist in development of a resolution to help ensure product availability.
• Complete monthly expiration audit of assigned area, removing all expired/expiring items, alerting clinical management and timely processing of orders to replenish available supply.
• Compile monthly expiration audits completed by CSC Inventory Associates and provide to CSC director.
• Monitor orders, including verification of receipt & identification of non-receipt items on a timely basis, including coordination with purchasing and warehouse staff regarding non-receipt and assist with development & implementation of appropriate resolution.
• Demonstrate the ability & skills to monitor, audit & enhance the quality of the supply chain process and resulting customer service, as well as demonstrate good judgement, solid decision making & time management skills & a high level of initiative.
• Utilize appropriate communication in all interactions, demonstrating proper telephone and email etiquette.
• Consistent demonstration of behaviors that exemplify integrity, accountability, dependability & reliability, as well as accurate & consistent compliance to documented departmental & regulatory guidelines and requirements.
• Perform other duties, as needed.

Benefits

• financial security benefits
• a generous time-off program
• employee resources groups for peer support
• holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level