Clinical Supply Chain Coordinator - Brooklyn

NYU Langone Health • Brooklyn, NY

2d • Onsite

About The Position

NYU Langone Hospital—Brooklyn is seeking a Clinical Supply Chain Coordinator to assist the Clinical Supply Chain Director & Assistant Managers in controlling inventory supplies for Perioperative Services, Electrophysiology Lab, Cardiac Catheterization Lab, and Radiology. This role is responsible for achieving facility inventory turn goals and other inventory-related objectives, including accurate reorder points, reorder quantities, minimizing stockouts, and increasing the use of consignment products. The coordinator will implement strategies to enhance service financially and administratively, maximize departmental resources, and provide first-line supervision of Clinical Supply Chain activities. This includes coordinating the delivery of medical-surgical supplies and working with vendors for loaner/consignment products for the Surgical and Procedural Suites.

Requirements

• Bachelor's Degree or the equivalent experience in a Healthcare related field and/or a combination of similar education and experience.
• 1 year of Operating Room/Supply Chain/Sterile Processing experience.
• Knowledge of Clinical Supply/Materials Management general operations.
• Strong skills related to the management of inventory control with a minimum 3 years of responsible of progressive work experiences in supply distribution.
• Knowledge of specific health care products.
• Current membership and active participation in a relevant professional organizations.
• Must possess basic computer literacy and proficiency in Microsoft Office applications required.
• Excellent interpersonal and communication skills.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Certification in Materials Resources (CMRP).
• Experience in computerized inventory control with an emphasis on medical/surgical supplies.
• 1-2 years of EPIC/patient scheduling experience.
• Peoplesoft 9+ preferred.

Responsibilities

• Coordinates with Nursing Leadership the re-ordering, re-stocking, and reconciliation of discrepancies of the supplies/implants based upon established par levels and consignment agreement.
• Create requisitions for implant use in operating/procedural rooms: Bill Only POs, Consignment Orders, Manual/Rush requisitions, Special Requests Orders, No Charge POs (trials/consignments).
• Verifies and validates vendor consignment replenishment requests based upon on-hand inventory as well as Operating Room usage.
• Responsible for creating Patient Supply Requests for all newly added implants (consigned & non-consigned) in accordance with participating in the Inventory Control Board.
• Maintains invoices, packing slips, and ensures receipts on all purchase orders associated with consignment products.
• Establishes vendor appointments based on upcoming schedule and verification of attendance (in accordance with Nursing) within Vendormate.
• Performs all inventory functions along with vendor sales rep, i.e. monthly/quarterly inventory, reconciliations, item updates, recalls, backorders, etc.
• Identifies and communicates any backorders, recalls, or discontinued items with Nursing Leadership and CSCM Assistant Manager and coordinates necessary substitutes.
• Provides analytical reports to the CSCM Associate Director and Business Manager upon request.
• Demonstrates the ability to maximize resources and is skillful in adjusting resources according to the workload and volume.
• Demonstrates knowledge in generating and interpreting statistical, productivity, and quality performance reports and utilizes the data to improve the departments performance.
• Accurately and consistently follows documentation guidelines in all phases of the process as required by the department and regulatory agencies.
• Demonstrates comprehensive knowledge and technical expertise in inventory control principles.
• Demonstrates ability and skills to monitor, audit and enhance the quality of the process and products manufactured or rendered to customers by the department.
• Demonstrates ability to utilize management skills in good judgment and decision making, time management and meeting deadlines and demonstrates a high level of initiative.
• Maintains continued education in the field of Materials Management operations and equipment through education, literature, and seminars.
• Provides instructions and in-services in new products, procedures and equipment in a manner what will identify and prevent resource loss and maintain safety.
• Performs other duties as assigned.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resources groups for peer support
• Holistic employee wellness program (physical, mental, nutritional, sleep, social, financial, and preventive care)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level