Clinical Rotation Supervisor

Mercer University•Carrollton, GA

13d•Onsite

About The Position

Mercer University is searching for a Clinical Rotation Supervisor at our clinical campus in Carrollton, GA. This position primarily coordinates the clinical education program for third and fourth-year medical students. Responsibilities include coordinating student schedules, scheduling and proctoring NBME exams, collecting and distributing student grades, providing orientation and hospital-specific training, making arrangements for visiting students, and serving as a point of contact for students and clinical preceptors with MUSM. The role also involves contributing to Clerkship Manuals and the Electives Catalog, serving as an ex-officio member of sub-committees, maintaining committee records, and acting as a liaison between MUSM, medical schools, hospitals, and physician offices. Additionally, the supervisor will oversee the student lounge and facilities, work with program directors on curriculum and support, assist with learning management system content and grade reporting, and serve as the Chief Proctor for internal and NBME exams, training and overseeing other proctors. The position requires managing relationships with administrators, faculty, and staff, handling credentialing, and serving as a point of contact for students and preceptors. Travel to the hospital and off-site clinics is essential. The role involves facilitating, resourcing, and acting as a contact person for students, faculty, and staff in the 3rd and 4th year programs, including student orientation and overseeing NBME exams and OSCEs. Strong working relationships with Academic Affairs and university committees are necessary, supporting clerkship staff and faculty across all campuses.

Requirements

A bachelor's degree and one year of administrative office experience that must include working with and leading teams.
In lieu of a degree, an equivalent combination of education and experience that also includes working with and leading teams will be considered.
Candidates must have a valid driver's license.
Advanced Excel skills to create and manage a variety of academic and curricular databases.
Capable of organizing and prioritizing workloads to meet deadlines under high pressure.
Capable of learning, instructing, and managing a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.
Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.
Proficiency in Microsoft Office programs, particularly Word and Excel.
Ability to communicate (verbal and written) with many organizations that are internal and external to the university.
Must be detail oriented and highly organized to complete projects for successful outcome.

Responsibilities

Manages the 3rd and 4th year programs.
Supervises clerkship and post-clerkship coordinators.
Ensures effective service to students and administrative support for clinical faculty.
Provides additional coordination to 1st and 2nd year students.
Coordinates the clinical education program for third and fourth-year medical students.
Coordinates student schedules.
Schedules and proctors all third-year NBME exams.
Collects/distributes/provides statistical reports of student grades.
Provides orientation/hospital-specific training for students.
Makes arrangements/verifies records for visiting students.
Serves as point of contact for students and clinical preceptors with MUSM.
Contributes to the Clerkship Manuals and Electives Catalog.
Serves as ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee.
Maintains all records for these committees in coordination with other campuses.
Acts as a liaison between MUSM, medical schools, hospitals, and physician offices.
Supervises maintenance of the student lounge and facilities at the hospital.
Works with Year 3 Program Director for third-year curriculum and curriculum support concerns.
Works with Year 4 Program Director for fourth-year curriculum.
Assists with content input and management in the learning management system.
Assists with master grade reporting in One45 and Excel.
Serves as the Chief Proctor for internal program exams as well as NBME exams.
Works with other proctors to train, oversee, and schedule all other staff proctors for NBME and internal program exams.
Manages and promotes relationships with administrators, faculty, and staff.
Manages credentialing.
Serves as the point of contact for students and clinical preceptors for MUSM.
Travels to the hospital and off-site clinics as an essential part of the job.
Serves as facilitator, resource, and contact person for students, faculty, and staff in the 3rd and 4th year programs and in all of the specific clerkships.
Oversees the proctoring of NBME exams and oversees OSCEs.
Forges and maintains strong working relationships with Academic Affairs and applicable university committees.
Assists and supports clerkship staff and faculty across all campuses.