Clinical Research Participant Specialist

University of Miami•Miami, FL

10d•Onsite

About The Position

The University of Miami Department of Psychiatry is hiring a full-time Clinical Research Participant Specialist to support the CROWN Study on the University of Miami Medical Campus in Miami, Florida. The specialist supports community outreach, recruitment, screening, enrollment, participant assessments, data collection, and study visit coordination in accordance with approved research protocols. The position involves working with investigators and multidisciplinary research teams, community partners, and participants at UM/Jackson HIV Clinic, Converge Miami, and the Clinical Research Building. The specialist serves as a primary participant contact, sharing study information and coordinating appointments, reminders, and follow-up communications. The role also includes completing intakes and consent-related documentation, maintaining accurate study records and databases, and supporting community engagement and participant retention. The position reports to Dr. Deborah Jones. Duties may expand as necessary.

Requirements

Bachelor’s degree in a relevant field.
No previous experience required.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to collaborate with others and contribute to a team environment.
Technical proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Assist with the design and implementation of recruitment strategies for clinical studies and trials.
Source, recruit, prescreen, and evaluate candidates for study participation using databases, social media, hospitals, mental health clinics, shelter programs, and other referral sources.
Provide recruiting reports to leadership and serve as a point of contact for candidates during the prescreening process.
Market clinical trials to the community, participate in outreach events, and give presentations to referral sources.
Understand clinical protocols and study specifications to develop effective recruitment programs.
Act as a liaison between referral sources and the organization, and visit referral sources to market studies and conduct face-to-face screenings and assessments.
Complete participant intake, demographic, consent-related, release-of-information, and other required documentation; review program criteria.
Maintain participant databases and accurate study records, files, and binders.
Support participant recruitment, enrollment, scheduling, follow-up, and retention in accordance with approved protocols.
Conduct telephone and in-person interviews and assessments at UM/Jackson HIV Clinic, Converge Miami, and the Clinical Research Building.
Serve as a primary contact for participants by providing study information, appointment reminders, and follow-up communication.
Coordinate study visits, prepare correspondence, and manage phone inquiries.
Communicate with family members or others involved in a participant’s care as appropriate.
Develop client education materials as needed.
Attend and participate in interdisciplinary treatment team meetings as needed.
Attend field-related conferences, seminars, and trainings as approved by the supervisor.
Collaborate with research teams and community partners while adhering to university policies, confidentiality, and ethical standards.
Safeguard University assets and follow University and unit-level policies and procedures.