Clinical Program Coordinator II - Anesthesiology

The Medical College of Wisconsin•Milwaukee, WI

2d•Onsite

About The Position

Coordinate the day-to-day administrative and clinical scheduling activities of the program. Provide support to the team to facilitate the achievement of the program’s goals, including efficient staffing, provider support, and operational continuity across community sites.

Requirements

Bachelor’s degree
3 year’s experience
Knowledge of technical, business, consultation, project management, and cultural awareness.
Strong organizational and communication skills, with the ability to manage complex schedules, payroll-related tracking, and serve as a liaison between clinical and administrative teams.
Customer focus, building trust, communication, critical thinking, and influencing skills.

Nice To Haves

Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

Develop, implement, and maintain comprehensive databases and files related to the program, including provider schedules, payroll tracking, and time-off records.
Maintain program timeline including tracking deadlines and program components, as well as short- and long-term clinical staffing schedules.
Coordinate and manage scheduling of anesthesia providers (faculty and APPs) and material resources across community sites; track and manage vacation, time away, and coverage needs to ensure appropriate clinical staffing.
Conduct or coordinate training of QGenda utilization and updates for providers.
Collect, analyze, and disseminate program data, including staffing, payroll, and scheduling metrics.
Provide input on program design.
Support payroll processes by maintaining accurate provider schedules, tracking time worked, and ensuring alignment with departmental and organizational requirements.
Report program data and progress to program stakeholders, including updates on clinical scheduling, coverage, and workforce utilization.
Coordinate and manage program outreach activities including acting as a liaison with community organizations, clinical leaders, providers, and main campus administrative teams; serve as a primary administrative resource for community-based providers.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.