Clinical Procedure Supply Coordinator

Banner Health•Tucson, AZ

3d•Onsite

About The Position

The Clinical Procedure Supply Coordinator is responsible for ordering, inventory management, and related supply activities to ensure timely acquisition of non-capital materials, equipment, and services for assigned clinical procedure areas. The role maintains appropriate levels of routine and specialty supplies in accordance with purchasing policies, procedures, and contracts. The coordinator works with clinical departments, physicians, Finance, vendors, and Supply Chain teams to support procedure-specific supply needs, procurement, distribution, product evaluations, inventory controls, cost containment, and system standardization. The position may also coordinate daily work and priorities for procedural-area support staff and provide feedback to supervisors. The role is based at Banner University Medical Center Tucson in Tucson, Arizona, and works a Monday–Friday day schedule from 6:00 a.m. to 2:30 p.m. Occasional availability after normal business hours is required to answer clinical department questions about sourcing supplies.

Requirements

Associate degree in business or procurement, or equivalent experience and training.
Two years of experience in a healthcare clinical area such as Surgery, Cathlab, IR Lab, or Endoscopy; materials management; or a related area.
Excellent communication and organizational skills.
Working knowledge of surgical supplies and equipment.
Proficiency with commonly used office software and ability to learn and adapt quickly to new software.
Business, math, and communication skills, knowledge, and abilities.

Nice To Haves

Bachelor’s degree preferred.
Knowledge and application of medical terminology strongly preferred.
Experience in supply management within a clinical procedural area preferred.
Proficiency with Microsoft Office applications.
Additional related education and/or experience preferred.

Responsibilities

Coordinate procurement, receipt, distribution, stocking, and inventory management of medical supplies and other materials for assigned clinical procedure areas, including recalls and product returns.
Work with Finance to monitor compliance with point-of-use technology systems.
Receive and procure special-order supplies for the correct patient, procedure, date, and time; coordinate special delivery needs and verify requests comply with Supply Chain contracts.
Arrange evaluations of new products, contact vendor representatives, coordinate demonstrations, and participate in contract and procurement processes.
Conduct and account for routine inventory; determine appropriate inventory levels; monitor usage and shelf life; rotate stock to prevent expiration; perform needs analyses; and track consignment items.
Assess upcoming procedure schedules and other sources of future supply needs; order specialty items and coordinate their receipt, storage, and delivery.
Be available after normal business hours to answer clinical department questions and assist with sourcing needed supplies.
Promote cost containment and system product standardization; obtain vendor quotes, recommend purchases, and attend product evaluation meetings to communicate departmental needs regarding comparison, substitution, and availability.
May participate in supply, equipment, and materials planning for construction move-ins and remodels.
Review vendor sales order sheets for specialty supplies and equipment and verify cost, quantity, and usage before payment; may provide pricing support to Revenue Integrity.
Maintain inventory files and implant logs, such as for pacemakers, artificial joints, and bone or tissue implants, using available tracking systems, software, and processes.
Use and update the MMIS system for ordering, tracking, charging, and usage reporting; ensure compliance with policies and procedures; and assist with New Technology or BCAP requests.
May assist with interviewing, selecting, and orienting procedural-area support staff; coordinate their daily work environment and priorities; and provide supervisors routine feedback on staff observations and performance.