Clinical Procedure Supply Coordinator

Banner Health•Tucson, AZ

About The Position

The Clinical Procedure Supply Coordinator manages ordering, inventory, and other supply activities to ensure timely acquisition of materials, non-capital equipment, and services for assigned clinical procedure areas, in accordance with purchasing policies, procedures, and contracts. The role maintains appropriate levels of routine and specialty supplies and coordinates procurement, receipt, distribution, stocking, inventory management, recalls, and product returns. The coordinator works with physicians, clinical departments, vendors, Finance, and Supply Chain teams to meet the supply needs of upcoming procedures. Duties include arranging special orders and deliveries, evaluating new products, monitoring usage and product expiration, tracking consignment items and implants, using MMIS for ordering and reporting, and supporting cost containment and product standardization. The position may coordinate daily work and priorities for procedural-area support staff and provide feedback to supervisors. The position is based at Banner University Tucson in Tucson, Arizona, and follows a Monday–Friday day schedule from 7:30 a.m. to 4:00 p.m. The role may require availability after normal business hours to answer clinical department questions about sourcing supplies.

Requirements

Business, math, and communication skills, knowledge, and abilities normally evidenced by an associate degree in business or procurement, or equivalent experience and training.
Two years of experience in a healthcare clinical area such as Surgery, Cathlab, IR Lab, or Endoscopy; materials management; or a related area.
Excellent communication and organizational skills.
Working knowledge of surgical supplies and equipment.
Proficiency with commonly used office software and the ability to learn and adapt quickly to new software.

Nice To Haves

Bachelor’s degree.
Knowledge and application of medical terminology.
Supply management experience within a clinical procedural area.
Proficiency in Microsoft Office applications.
Additional related education and/or experience.

Responsibilities

Coordinate procurement, receipt, distribution, stocking, and inventory management of medical supplies and other materials for assigned clinical procedure areas, including recall management and product returns.
Monitor compliance with point-of-use technology systems in coordination with the Finance department.
Procure special-order supplies for the correct patient, procedure, date, and time, and coordinate special delivery arrangements when needed.
Verify supply requests comply with Supply Chain contracts; arrange new-product evaluations and vendor demonstrations; and participate in contract and procurement processes.
Conduct and account for inventory, determine appropriate inventory levels, monitor usage and shelf life, rotate stock, analyze needs, and track consignment items.
Assess upcoming procedure schedules and other sources of future supply needs; order specialty items and coordinate their receipt, storage, and delivery.
Be available after normal business hours to answer clinical department questions and help source needed supplies.
Promote cost containment and conversion to system-standard products and equipment; obtain vendor quotes and recommend purchases.
Attend system product evaluation meetings and communicate departmental needs related to product comparisons, substitutions, and availability.
May participate in planning supplies, equipment, and materials for new construction move-ins and remodels.
Review vendor sales order sheets for specialty supplies and equipment, verifying cost, quantity, and usage before payment; may provide pricing support to Revenue Integrity.
Maintain inventory files and implant logs using available tracking systems, software, and processes.
Use MMIS for ordering, tracking, charging, and usage reporting; update MMIS files and ensure compliance with policies and procedures.
Provide assistance with New Technology or BCAP requests.
May assist with interviewing, selecting, and orienting procedural-area support staff; coordinate their daily work environment and priorities; and provide supervisors routine feedback on staff observations and performance.