Clinical Operations Assistant - Pediatric Specialty clinics

University of Wisconsin Hospitals and Clinics Authority•Middleton, WI

2d•Hybrid

About The Position

Work Schedule: 100%, day shift working Monday – Friday from 8:00 am – 4:30 pm. You will work at Science Dr Medical Center, Deming Way Clinic, University Hospital, and East Terrace Dr Medical Center in Madison, WI. This is a hybrid position working one day per week on-site after the training period. Training will be fully on-site for one month. Be part of something remarkable From surgical concerns to the treatment of complex conditions, we create the possibility of healthier futures and bigger dreams. Our goal is to deliver remarkable health care to kids every day. We are seeking a Clinical Operations Assistant to: Support clinical operations in the Pediatric Specialty Clinics. Act as a resource, respond to questions and provide support to department staff as it relates to payroll, time-off, policies, procedures, education and scheduling. Coordinate administrative aspects of the team with reports, policies, procedures, manuals, and administrative tools. Purchase supplies, materials, services or equipment. Provide leadership support with management of calendars, maintenance of agendas, and take meeting minutes. Develop, maintain, and support administrative and clinical templates, tools, and tracking documents and clinical staff scheduling.

Requirements

High School Diploma or equivalent Required
1 year of experience in an administrative support role Required

Nice To Haves

Associate's Degree in Business Administration, Healthcare or related field Preferred
3 years of experience in an administrative support function Preferred
Previous experience in a health care setting Preferred

Responsibilities

Support clinical operations in the Pediatric Specialty Clinics.
Act as a resource, respond to questions and provide support to department staff as it relates to payroll, time-off, policies, procedures, education and scheduling.
Coordinate administrative aspects of the team with reports, policies, procedures, manuals, and administrative tools.
Purchase supplies, materials, services or equipment.
Provide leadership support with management of calendars, maintenance of agendas, and take meeting minutes.
Develop, maintain, and support administrative and clinical templates, tools, and tracking documents and clinical staff scheduling.