Clinical Operations & Administrative Coordinator

Green Meadows Home Health Care Inc • Fountain Valley, CA

42d • $20 - $25 • Onsite

About The Position

Medexa Medical Group is seeking an organized and proactive Clinical Operations & Administrative Coordinator to support daily clinic and business operations. This role helps coordinate patient care, administrative workflows, scheduling, billing support, and team communication while ensuring HIPAA compliance.

Requirements

• High school diploma or equivalent required
• Minimum 1–2 years of experience in a medical office, clinic operations, medical assistant, intake, scheduling, or patient care coordination role.
• Strong understanding of clinic workflow, patient intake, appointment scheduling, referrals, orders, medication refill coordination, and EMR/EHR documentation.
• Experience using EMR/EHR systems
• Strong communication skills to coordinate with providers, patients, pharmacies, labs, imaging centers, home health, hospice, and internal teams.
• Ability to manage emails, faxes, phone calls, records, trackers, reports, and daily operational follow-ups.
• Proficient with Microsoft Office, Google Workspace, Teams/Zoom, email/calendar systems, and document management tools.
• Detail-oriented, organized, and able to multitask in a fast-paced healthcare environment.
• Must maintain HIPAA compliance and protect patient confidentiality at all times.

Nice To Haves

• associate or bachelor’s degree in healthcare administration, business, or related field preferred.
• DrChrono, NextGen, Wound Expert, or similar systems preferred.
• Basic knowledge of medical terminology, CPT/ICD-10 codes, billing support, and insurance documentation preferred.

Responsibilities

• Support daily office and clinic operations
• Manage scheduling, emails, calls, records, and documentation
• Coordinate workflows and internal communications
• Assist leadership with reporting and staff coordination
• Schedule patient visits and provider assignments
• Support patient intake and EMR/EHR documentation
• Coordinate referrals, authorizations, medical records, and provider orders
• Communicate with pharmacies, labs, imaging centers, and care teams
• Assist with CPT/ICD-10 coding and billing accuracy
• Support charge capture and documentation compliance
• Maintain HIPAA standards and audit readiness
• Facilitate communication between departments
• Participate in staff meetings and workflow improvements
• Assist with inventory tracking and supply coordination

Benefits

• Sick Leave
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED