Clinical Inventory and Shipping Manager

bVital Park City•Park City, UT

5d•Onsite

About The Position

bVital is seeking a Clinical Inventory and Shipping Manager to own all aspects of inventory, including clinical supplies for procedures, supplements for patient programs, outbound patient orders, and vendor relationships. This is a hands-on, on-site role with direct impact on daily clinical operations, requiring meticulous attention to detail, proactive problem-solving, and the ability to build and maintain efficient systems. The ideal candidate will have experience in inventory management, preferably within a healthcare or related environment, and a strong sense of ownership and responsibility.

Requirements

2+ years in an inventory, supply chain, or operations role (healthcare, clinical, wellness, or high-SKU retail environment preferred)
Strong organizational skills and the discipline to keep systems accurate, not just tidy
Comfortable working directly in a clinical or medical environment alongside care staff
Experience with purchase orders, vendor communication, and basic procurement processes
Detail-oriented enough to catch the discrepancy before it becomes a problem

Nice To Haves

Background in a healthcare, clinical, or wellness setting
Experience with supplement or nutraceutical inventory
Familiarity with shipping and fulfillment workflows (pick, pack, ship)

Responsibilities

Track current inventory levels across supplement and clinical supply categories and maintain accurate records.
Forecast upcoming needs based on the procedure schedule and patient volume so supplies are always ready before they're needed.
Build and maintain par levels for all key items, triggering reorders before stock runs low.
Conduct regular inventory audits to catch discrepancies early and keep records clean.
Work directly with Medical Assistants to ensure procedure rooms are stocked and ready at the start of each day.
Anticipate supply needs based on scheduled procedures (Brain Regeneration, Thrive, IV therapy, and other services).
Manage clinical consumables, IV supplies, apheresis materials, and all related inventory.
Flag shortages or sourcing issues to clinical and operations leadership with enough lead time to solve them.
Own supplement stock levels, coordinating with the Supplement Sales Specialist on patient demand and reorder patterns.
Pick, pack, and ship outbound patient supplement orders accurately and on time.
Manage fulfillment workflows so patients receive their orders without delays or errors.
Handle returns, replacements, and fulfillment exceptions with care.
Manage relationships with supplement and clinical supply vendors, including purchase orders and delivery coordination.
Negotiate pricing and terms where possible, and flag sourcing alternatives when a vendor falls short.
Track purchasing activity and spending to keep procurement within budget.
Evaluate new suppliers and products as the clinic's needs evolve.