Clinical Inventory and Shipping Manager

bVital Park City•Park City, UT

5d•Onsite

About The Position

bVital is a regenerative medicine and wellness practice in Park City, Utah. We offer IV therapy, brain regeneration protocols, and clinically developed supplement programs that produce real, measurable results for our patients. We're a small, focused team that takes quality seriously across everything we do, including how we manage our supplies, our vendors, and our fulfillment. We treat our staff with the same care we extend to our patients: clear expectations, honest communication, and genuine investment in their success. The Role You will own everything that needs to be on the shelf, in the storeroom, or in a patient's hands. That means clinical supplies for procedures, supplements for the program, outbound patient orders, and the vendor relationships that keep all of it running. This is a hands-on, on-site role with real ownership and direct impact on daily clinical operations.

Requirements

2+ years in an inventory, supply chain, or operations role (healthcare, clinical, wellness, or high-SKU retail environment preferred)
Strong organizational skills and the discipline to keep systems accurate, not just tidy
Comfortable working directly in a clinical or medical environment alongside care staff
Experience with purchase orders, vendor communication, and basic procurement processes
Detail-oriented enough to catch the discrepancy before it becomes a problem

Nice To Haves

Background in a healthcare, clinical, or wellness setting
Experience with supplement or nutraceutical inventory
Familiarity with shipping and fulfillment workflows (pick, pack, ship)

Responsibilities

Track current inventory levels across supplement and clinical supply categories and maintain accurate records.
Forecast upcoming needs based on the procedure schedule and patient volume so supplies are always ready before they're needed.
Build and maintain par levels for all key items, triggering reorders before stock runs low.
Conduct regular inventory audits to catch discrepancies early and keep records clean.
Work directly with Medical Assistants to ensure procedure rooms are stocked and ready at the start of each day.
Anticipate supply needs based on scheduled procedures (Brain Regeneration, Thrive, IV therapy, and other services).
Manage clinical consumables, IV supplies, apheresis materials, and all related inventory.
Flag shortages or sourcing issues to clinical and operations leadership with enough lead time to solve them.
Own supplement stock levels, coordinating with the Supplement Sales Specialist on patient demand and reorder patterns.
Pick, pack, and ship outbound patient supplement orders accurately and on time.
Manage fulfillment workflows so patients receive their orders without delays or errors.
Handle returns, replacements, and fulfillment exceptions with care.
Manage relationships with supplement and clinical supply vendors, including purchase orders and delivery coordination.
Negotiate pricing and terms where possible, and flag sourcing alternatives when a vendor falls short.
Track purchasing activity and spending to keep procurement within budget.
Evaluate new suppliers and products as the clinic's needs evolve.