Clinical Inventory and Maintenance Coordinator - College of Dental Medicine

Kansas City University•Joplin, MO

66d•Onsite

About The Position

The Clinical Inventory and Maintenance Coordinator of the Oral Health Center is responsible for the procurement and inventory management of dental supplies, equipment, and materials necessary to support clinical education and patient care within the CDM Oral Health Center. This role ensures cost-effective purchasing practices, maintains adequate inventory levels, and supports clinic functionality, including performing minor repairs, maintains clinical equipment and armamentarium to minimize operational disruptions and works efficiently with Facilities when necessary for equipment repairs.

Requirements

Knowledge typically obtained by a high school diploma or equivalent
Minimum of 3-5 years of experience in purchasing, procurement, or inventory management (healthcare or dental setting preferred)
Basic mechanical aptitude with demonstrated ability to perform minor repair on dental or medical equipment
Knowledge of inventory management and procurement processes
Strong organizational and time management skills
Proficiency in Microsoft Office or similar software

Nice To Haves

Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred
Experience in a dental clinic, dental school, or healthcare environment
Familiarity with dental instruments, materials, and equipment
Experience with dental supply vendors and group purchasing organizations
Basic understanding of infection control and sterilization standards

Responsibilities

Source, evaluate, and purchase dental supplies, instruments, and equipment in accordance with KCU CDM policies
Establish and maintain relationships with vendors to ensure quality, pricing, and timely delivery
Work with KCU purchasing to negotiate pricing, contracts, and service agreements where applicable
Process purchase orders and track shipments to ensure timely receipt
Maintain accurate inventory levels of clinical supplies and materials
Implement inventory control systems to prevent shortages or overstocking
Conduct regular audits and reconcile discrepancies
Perform minor repairs, adjustments, and routine maintenance on dental clinical equipment (e.g., handpieces, delivery units, basic instruments, etc.)
Coordinate with external vendors for major repairs and equipment servicing
Track equipment maintenance schedules and service records
Assist in evaluating and recommending new equipment and/or materials purchases
Ensure purchased products meet regulatory and safety standards (e.g., OSHA, ADS guidelines)
Maintain required documents for clinical equipment and supplies (MSDS, etc)
Maintain proper storage and handling of clinical materials, including hazardous substances
Support infection control protocols through appropriate supply management
Work closely with faculty, clinic staff, and administration to assess supply and equipment needs
Provide guidance on product selection and alternatives
Support the activities of the Assistant Dean for Integrated Biomedical and Clinical Sciences and the CDM Executive Leadership Team
Participate in various KCU Committees and CDM Committees as required