Clinical Education Medical Records Administrator

University of St. Augustine for Health Sciences Career Center•Austin, TX

1d•$20 - $26•Hybrid

About The Position

The Clinical Education Medical Records Administrator creates, maintains, and updates databases and program information for the University’s programs that have clinical education as part of their curriculum. This individual is responsible for monitoring the CDC website for the latest guidelines on immunizations, physical exams, tuberculosis testing, hepatitis titers, and other vaccines. The Clinical Education Medical Records Administrator monitors the most recent guidelines from the American Heart Association related to CPR and First Aid.

Requirements

High school diploma required
1-2 years of experience
Ability to work accurately and coordinate and accomplish a variety of tasks with tight deadlines
Strong interpersonal skills including effective verbal and written communication skills
Ability to work collaboratively as part of a team and to interact effectively with colleagues, administrators and faculty members and students, as well as external constituencies
Data entry and document management experience; demonstrated attention to detail
Ability to track multiple sets and tracks of data in a demanding work environment
Demonstrates ability to maintain confidential information
Exhibit patience and positive attitude in establishing and encouraging a learning environment
Proficiency in Microsoft Office suite including Outlook, Word, Excel, Teams and Adobe

Nice To Haves

bachelor’s degree in healthcare, administration or management preferred
experience in an academic setting preferred but not required
Experience using Salesforce and EXXAT highly preferred
Experience understanding medical terminology highly preferred

Responsibilities

Receives and tracks University clinical education pre-admission requirements to ensure compliance
Validates required medical documents from students
Confirms submission of documents to database
Organizes, monitors, and reviews the documents for completion approval
Notify students, program directors, and associated faculty of compliance at prescribed intervals leading up to a predetermined deadline date.
Attend student information sessions
Manages data between multiple cohorts of students across varying clinical schedules
Coordinates communication between the Registrar, Admissions and Enrollment departments.
Creates and distributes routine reports within the department and coordinates with other departments to prepare and submit monthly reports reflective of department activity, in accordance with accreditation requirements
Represents USAHS in meetings and conference calls
Assists with other projects, activities and programs as requested