Clinical Curriculum Management Coordinator
About The Position
The Curriculum Management Coordinator provides high-level administrative, operational, and customer service support to the Assistant Dean of Admissions & Student Life in the coordination and administration of the Penn Vet PAVE and Offshore Clinical Year programs. This position is responsible for managing a variety of technical, scheduling, and administrative functions that support the daily operations of Penn Vet's Offshore Clinical Year and externship programs, including program coordination, student placement logistics, and maintenance of program records. The role collaborates with internal and external stakeholders to ensure the successful execution of clinical education programming while delivering exceptional service to students, faculty, and partner institutions. As a member of the Office of Admissions & Student Life, this position also supports recruitment, student engagement, and retention initiatives, contributing to the overall success of Penn Vet's educational mission.
Requirements
- Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
- Critical thinking skills, exceptional organizational skills, ability to work independently and as part of a team, presentation skills
- Ability to prioritize competing deadlines and goals
- Ability to use Office and Excel to analyze data.
- attention to detail
- Ability to learn and adapt to new database management systems
- Familiarity with Microsoft Word and Excel
Nice To Haves
- Previous experience working with a higher education curriculum program is strongly preferred
Responsibilities
- Coordinate the daily operations of the Penn Vet PAVE and Offshore Clinical Year programs, ensuring compliance with program requirements, timelines, and institutional policies.
- Manage student clinical placements, rotations, and externship schedules by coordinating with faculty, students, and affiliated clinical sites.
- Serve as the primary administrative contact for students, faculty, and external clinical partners regarding Offshore Clinical Year and externship programs, providing timely and professional customer service.
- Maintain accurate student records, program documentation, databases, and tracking systems related to Offshore Clinical Year participation, PAVE requirements, and externship activities.
- Coordinate program logistics, including onboarding requirements, clinical site documentation, agreements, evaluations, and other administrative processes necessary for student placements.
- Prepare reports, correspondence, and program communications while maintaining confidentiality and accuracy of student and institutional records.
- Collaborate with the Assistant Dean and the Office of Admissions & Student Life to identify opportunities for process improvements and support implementation of new procedures and technologies.
- Assist with recruitment, admissions, orientation, student engagement, and retention activities, including representing the Office of Admissions & Student Life at recruitment events and program activities.
- Work collaboratively with faculty, academic departments, hospital personnel, and external partners to ensure successful delivery of clinical education programming.
- Provide administrative support for special projects, meetings, and departmental initiatives as assigned.
- Perform other duties as assigned.
Benefits
- excellent healthcare
- tuition benefits for employees and their families
- generous retirement benefits
- a wide variety of professional development opportunities
- supportive work and family benefits
- a wealth of health and wellness programs and resources
- comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
- tuition assistance here at Penn for employees, their spouse, and dependent children
- tuition assistance at other institutions for dependent children
- generous retirement plans
- Penn’s Basic, Matching, and Supplemental retirement plans
- save for retirement on a pre-tax or Roth basis
- wide variety of investment options through TIAA and Vanguard
- substantial amount of time away from work
- long-term care insurance
- wellness and work-life resources
- professional and personal development resources
- access to a wide range of University resources as well as cultural and recreational activities
- free or discounted admission and memberships to Penn arts and cultural centers and museums
- substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks
- flexible work options
- forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
- adoption assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
