Clinical Coordinator

FVI School of Nursing and Technology•Miramar, FL

20d

About The Position

The Clinical Coordinator coordinates and tracks clinical placements to support student learning experiences across nursing programs and clinical settings. As an active member of the clinical coordination team, this role collaborates with the Director of Clinical Learning, Associate Director of Clinical Partnerships, and other Clinical Coordinators to support the quality, consistency, compliance, and effectiveness of clinical learning experiences. The role ensures clinical placement and compliance documentation is completed, accurately reported, and provided to clinical partners through required electronic systems or site-specific processes. It maintains accurate and confidential records and supports the nursing education unit’s mission and goals. The position requires 40-hour work weeks and availability to travel, at the employee’s own expense, for required in-person meetings, training, institutional events, and other business activities. Attendance at at least one required in-person meeting per calendar quarter is expected.

Requirements

Associate degree required; a bachelor’s degree is preferred.
Three or more years of work experience as a coordinator or in a related administrative clerical support role.
Extensive computer knowledge, including Microsoft Outlook, Excel, Word, and PowerPoint.
Strong attention to detail and ability to work accurately under tight deadlines.
Experience with data entry, record-keeping, and compliance.
Demonstrated critical-thinking skills to solve problems, analyze trends, and provide recommendations.
Professional-level verbal and written communication skills.
Ability to multitask, prioritize, and manage and meet goals and deadlines.
Ability to maintain a 40-hour work week as required by company policy.
Willingness and availability to travel at personal expense for required in-person meetings, training, institutional events, and other business-related activities.
Attendance at a minimum of one required in-person meeting per calendar quarter.

Nice To Haves

Bachelor’s degree.

Responsibilities

Coordinate student clinical placements, assign students to appropriate sites, and manage placement activities through electronic systems.
Submit, monitor, and track placements through CCPS, Rotation Manager, Complio, SilkRoad, MyClinicalExchange, and other required platforms.
Match students to clinical sites based on program requirements, site availability, student needs, and clinical capacity.
Assist with reviewing VECHS fingerprints for programs in Miami and Miramar in collaboration with the Director of Clinical Learning and other Clinical Coordinators.
Develop, maintain, and update clinical schedules, assignments, and rotations using electronic systems and spreadsheets.
Assist in monitoring and maintaining accurate records of student clinical hours and participation.
Monitor pending placement approvals and communicate with clinical partners to resolve outstanding items and prevent delays.
Communicate with clinical partners by email, phone, Teams, and other electronic platforms about placements, assignments, and requirements.
Prepare and submit student clinical documentation electronically to facilities and track submission and approval status.
Maintain electronic clinical-site information, facility requirements, contact details, onboarding requirements, and placement records.
Identify and resolve placement, scheduling, onboarding, and compliance issues through electronic communication and coordination.
Coordinate faculty clinical assignments, schedules, site information, and requirements through electronic communications and tracking systems.
Provide students with assignment information, schedules, clearance instructions, deadlines, and ongoing virtual support.
Collaborate with the clinical coordination team to provide students and faculty with clinical experience and site-specific orientations.
Monitor student clinical compliance clearance requirements and communicate outstanding requirements to students, clinical faculty, and relevant clinical partners.
Maintain accurate electronic records, spreadsheets, assignment tables, placement data, and tracking reports.
Prepare placement updates, tracking reports, and status reports for nursing leadership and departmental review.
Support program administrators in meeting clinical-hour requirements established by ACEN and other regulatory and accrediting agencies.
Monitor placement deadlines, onboarding timelines, approval dates, and other clinical milestones to support timely completion.
Participate in virtual and clinical partner meetings and maintain ongoing communication with students, faculty, nursing leadership, and clinical partners.
Maintain and update clinical information across required electronic platforms.
Follow and embrace the institution’s core values and mission.
Provide timely and accurate service to students, faculty, and staff.
Participate in development activities appropriate to the discipline or position and contribute to a positive, supportive work environment.
Comply with state and federal regulations and accrediting standards.