Clinical Coordinator

Salem University LLC • Salem, WV

8d • $40,000 - $50,000 • Onsite

About The Position

The Clinical Coordinator provides centralized administrative and operational coordination for student clinical education within Salem University's School of Nursing. This position is responsible for coordinating clinical placements, maintaining clinical partner relationships and affiliation agreement records, tracking student and faculty clinical compliance requirements, maintaining clinical schedules and capacity information, and providing timely reporting to School of Nursing leadership. The Clinical Coordinator works proactively with Nursing leadership to anticipate clinical placement needs based on upcoming cohorts, course schedules, enrollment projections, clinical-hour requirements, faculty assignments, and available clinical capacity. The position serves as a primary administrative liaison among the School of Nursing, students, faculty, clinical agencies, and University departments to ensure clinical placements, onboarding requirements, and related processes are completed accurately and within established timelines. This is a non-faculty, non-clinical administrative position and does not require licensure as a registered nurse. The Clinical Coordinator does not provide nursing instruction, evaluate student clinical performance or competency, make decisions requiring professional nursing judgment, or perform duties requiring nursing licensure. Nursing-specific academic, clinical, patient-safety, and regulatory decisions remain under the authority of appropriately credentialed nursing faculty and School of Nursing leadership.

Requirements

• Associate degree from an accredited institution in healthcare administration, health sciences, public health, business administration, education, higher education administration, organizational leadership, or a related field.
• Demonstrated experience managing detailed administrative or operational processes.
• Demonstrated ability to develop and maintain tracking systems, spreadsheets, databases, or similar tools.
• Strong written and verbal communication skills.
• Demonstrated ability to independently manage multiple priorities and deadlines.
• Proficiency with Microsoft Office applications and related technology.

Nice To Haves

• Bachelor's degree in healthcare administration, health sciences, public health, education, higher education administration, business administration, organizational leadership, or a related field.
• Experience working in higher education, healthcare, nursing education, clinical education, or healthcare administration.
• Experience coordinating clinical placements, internships, field experiences, or other experiential learning activities.
• Experience with clinical placement or compliance management platforms such as Exxat, ACEMAPP, CastleBranch, MedHub, or similar systems.
• Experience maintaining affiliation agreements, contracts, or other time-sensitive institutional records.
• Experience working with hospitals, healthcare organizations, or other clinical partners.
• Experience using student information systems, learning management systems, or healthcare education technology platforms.
• Experience preparing documentation or reports for accreditation, regulatory review, audits, or program evaluation.
• Familiarity with healthcare regulatory, accreditation, and compliance environments.

Responsibilities

• Coordinate administrative and logistical processes associated with student clinical placements across nursing programs.
• Coordinate clinical placement requests and schedules in collaboration with nursing program leadership and faculty.
• Maintain current information regarding clinical sites, agency contacts, placement capacity, student and faculty assignments, and clinical schedules.
• Communicate with hospitals, healthcare systems, long-term care facilities, community agencies, and other clinical partners regarding placement availability, onboarding requirements, and scheduling.
• Assist with resolving scheduling conflicts, placement changes, and other logistical issues.
• Develop and maintain a forward-looking clinical placement plan based on projected enrollment, course sequencing, clinical-hour requirements, faculty availability, and clinical site capacity.
• Proactively identify potential placement shortages and work with Nursing leadership to develop alternative placement options.
• Coordinate and track student and faculty clinical onboarding and compliance requirements, including background checks, drug screenings, health and immunization documentation, CPR/BLS certification, agency orientation, required training, HIPAA/confidentiality requirements, and other site-specific requirements.
• Maintain a centralized tracking system providing visibility into student and faculty readiness, placement status, clinical capacity, and outstanding requirements.
• Notify students and faculty of upcoming deadlines, missing requirements, and expiring documentation.
• Maintain accurate and confidential clinical placement and compliance records using University-approved systems.
• Consistently communicate established requirements and deadlines while providing professional and responsive support to students and faculty.
• Develop and maintain positive professional relationships with clinical agency representatives.
• Maintain a centralized inventory of clinical affiliation agreements, including responsible contacts, programs covered, effective and expiration dates, renewal requirements, student capacity, and site-specific conditions.
• Initiate affiliation agreement renewal processes sufficiently in advance of expiration to minimize disruption to student placements.
• Collaborate with appropriate University departments to facilitate new clinical affiliation agreements and renewals.
• Assist School of Nursing leadership in identifying potential clinical partners and additional placement opportunities.
• Provide regular reports to the Dean of Nursing and program leadership regarding clinical capacity, confirmed and outstanding placements, compliance deficiencies, affiliation agreement status, and emerging risks.
• Collect, organize, and report clinical education data needed for program evaluation, accreditation, regulatory reporting, and continuous quality improvement.
• Support preparation for accreditation reviews, regulatory visits, audits, and clinical partner reviews.
• Participate in School of Nursing meetings and process-improvement initiatives related to clinical placement, onboarding, compliance tracking, and partner communication.
• Identify administrative process improvements that enhance accuracy, efficiency, visibility, and timely completion of clinical placement requirements.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree