Clinical Compliance Specialists (Hourly)

Austin Community College District•Round Rock, TX

4d•$30•Onsite

About The Position

With limited supervision, provides specialized operational and administrative support to the Health Sciences Clinical Operations & Compliance office. Performs moderately complex tasks related to student clinical compliance processes, including communication, document tracking, and database management. Supports compliance readiness for clinical placement by ensuring required documentation is collected, tracked, and routed appropriately for review.

Requirements

Working knowledge of administrative and operational processes in a healthcare or higher education environment
Familiarity with clinical compliance requirements such as immunizations, drug screening, and background checks (process-level understanding, not interpretation)
Understanding of data tracking systems and documentation workflows
Ability to maintain an established work schedule and manage multiple priorities in a deadline-driven environment
Strong interpersonal and communication skills with the ability to provide clear, professional guidance
High level of attention to detail with strong organizational and follow-through skills
Ability to identify discrepancies and escalate issues appropriately
Ability to maintain confidentiality of sensitive and regulated information
Ability to establish and maintain effective working relationships across departments and with external partners
Demonstrated proficiency in Microsoft Office applications, Google Workspace, and particularly Excel.
Experience working with student information systems, databases, or tracking tools
Ability to learn and navigate compliance tracking platforms and document management systems
One (1) year of experience in healthcare, higher education, or an administrative support role involving data tracking, document processing, or compliance-related functions
Associate degree (preferably in healthcare, health sciences, business, or a related field)

Nice To Haves

Experience supporting clinical programs, student services, or compliance operations
Experience working with immunization records, background check workflows, or drug screening processes
Bachelor’s degree in a related field

Responsibilities

Serves as a support contact for students, faculty, and staff regarding clinical compliance requirements, processes, and deadlines
Responds to high-volume email inquiries, providing accurate and timely guidance while escalating complex or sensitive issues to the Clinical Compliance Coordinator
Maintains and updates clinical compliance tracking databases to ensure accurate and current student records
Assists in monitoring compliance status for required documentation, including immunizations, drug screenings, and criminal background checks
Reviews submitted documents for completeness and accuracy; identifies missing or inconsistent information and follows up as needed
Flags potential compliance concerns and escalates items requiring interpretation or further review to the Clinical Compliance Coordinator
Assists with generating reports related to compliance status, deadlines, and program needs
Supports onboarding and orientation processes by communicating compliance expectations and assisting students with submission procedures
Maintains organized electronic records to support audit readiness and compliance verification
Contributes to process improvements that enhance workflow efficiency, tracking accuracy, and student compliance rates
Provides support for training materials or guidance documents related to clinical compliance processes as needed
Supports the Clinical Compliance Coordinator with daily operations related to clinical compliance tracking and communication
Assists in coordinating timelines aligned with academic and clinical placement schedules
Maintains strict confidentiality of student records and compliance documentation in accordance with institutional policies and applicable regulations.