Clinical Business Administrator

University of Chicago • Chicago, IL

22h • $65,000 - $85,000 • Onsite

About The Position

The job performs a range of professional activities for clinical programs related to teaching, medical research, and clinical care. Facilitates research initiatives of the faculty and staff. The Clinical Business Administrator provides comprehensive administrative and business support to a clinical section, partnering closely with faculty, providers, and departmental leadership. This role supports the daily operations of clinical and academic programs by assisting with compliance initiatives, provider scheduling, and a wide range of administrative functions that ensure smooth and efficient operations. The Clinical Business Administrator serves as a key point of coordination between the section and internal University departments, helping to facilitate communication, resolve routine operational issues, and support compliance with established processes. The position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced clinical environment while providing reliable support to leadership and a large group of providers.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Previous administrative experience in a healthcare, clinical, or academic setting.
• Experience working within an academic medical center or complex research university environment, including exposure to central administrative processes.
• Experience using standard office applications, including Microsoft Office and Outlook.
• Experience with financial and administrative systems such as eLedgers, GEMS, Buysite, and ePayments.
• Experience supporting clinical operations, preferably within an OB/GYN or women’s health setting.
• Experience using Electronic Medical Record systems, including EPIC.
• Experience with provider scheduling systems such as QGenda.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced clinical environment.
• Working knowledge of financial tracking, budget monitoring, and administrative systems used in clinical or academic settings.
• Attention to detail and accuracy in processing financial, scheduling, and administrative information.
• Ability to exercise sound judgment and discretion when handling sensitive and confidential information.
• Effective written and verbal communication skills, including the ability to coordinate information across departments.
• Problem-solving skills with the ability to independently resolve routine and moderately complex administrative issues.
• Adaptability and flexibility when supporting changing priorities, schedules, and operational needs.
• Collaborative approach to working with faculty, providers, leadership, and central administrative partners.

Responsibilities

• Provides comprehensive administrative and business support to clinical and research faculty, providers, and departmental leadership.
• Serves as a primary administrative liaison between the section and internal University departments to facilitate communication and resolve routine operational issues.
• Manages provider scheduling functions, including maintaining on-call schedules and provider service calendars, ensuring accuracy and timely updates within scheduling systems.
• Supports a system leader across multiple sites including UChicago Medicine and Ingalls Memorial Hospital.
• Provides administrative support for a large group of clinical providers, including correspondence, document preparation, database maintenance, and coordination of day-to-day office and clinical operations.
• Independently resolves routine and moderately complex administrative and operational issues, consulting with leadership on higher-level or sensitive matters.
• Coordinates meetings, travel, events, and complex appointments, and supports the flow of information and communications for leadership offices.
• Maintains multiple operational databases that supports clinical and departmental functions.
• Supports special projects and initiatives as assigned, prepares summaries and reports, and assists with operational reviews and process improvements under the direction of leadership.
• Professionally supports the clinical department management.
• Implements plans for clinical educational programs and initiatives.
• Assists faculty in the pursuit of grants and awards.
• Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
• Acts as a liaison between the section and other University departments.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
• Information about the benefit offerings can be found in the Benefits Guidebook.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level