Clinical Admissions Coordinator (LCSW or LMHC)
About The Position
The Clinical Admissions Coordinator is a clinical and operational leader in the Admissions Department and the primary contact for designated referral partners and priority referral sources. The coordinator reviews prospective admissions, makes timely admission determinations, and ensures pre-admission documentation meets clinical, regulatory, and organizational standards. As a licensed clinician, the coordinator reviews, approves, and signs off on pre-admission assessments. The role supports census management, referral relationship development, admissions quality assurance, and staff development. Admission decisions must align with the organization’s clinical capabilities, safety standards, and treatment philosophy. The position is based in Fort Lauderdale and reports to the Executive Director. It is full-time, with a base salary of $90,000–$100,000 annually plus performance-based incentive compensation tied to established Key Performance Indicators.
Requirements
- Master’s degree in Social Work from an accredited institution.
- Active and unrestricted Florida Licensed Mental Health Counselor (LMHC) or Licensed Clinical Social Worker (LCSW) credential.
- At least three years of behavioral health admissions experience.
- Experience reviewing referrals and making admission determinations in both inpatient and outpatient behavioral healthcare settings.
- Extensive knowledge of behavioral health levels of care and placement criteria.
- Strong clinical assessment and decision-making skills.
- Knowledge of regulatory and compliance requirements related to admissions and documentation.
- Excellent interpersonal and relationship-building skills.
- Strong organizational and time management abilities.
- Ability to prioritize and make sound clinical decisions in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to analyze operational and admissions data to identify trends and opportunities.
- Proficiency with electronic health records and admissions management systems.
Nice To Haves
- Experience working with mental health and substance use disorder populations.
- Experience collaborating with hospitals, treatment centers, healthcare providers, and referral partners.
Responsibilities
- Serve as the primary clinical reviewer for referrals from designated priority referral sources.
- Evaluate referral packets and clinical documentation to determine admission appropriateness.
- Make timely decisions to accept, deny, or request additional information based on established admission criteria.
- Review and approve pre-admission assessments and sign off on admission recommendations in the EMR system as required by organizational policies.
- Provide clinical oversight and consultation to Admissions staff regarding referral evaluations and placement decisions.
- Ensure admission determinations are clinically appropriate and support client safety and treatment success.
- Assist the clinical team with chart review and chart signatures when needed.
- Act as a clinical liaison to preferred referral sources, hospitals, treatment providers, healthcare organizations, and community partners.
- Maintain professional and responsive communication with referral partners.
- Collaborate with Business Development to identify and cultivate new high-quality referral sources and strengthen the organization’s referral network.
- Assist with managing referral flow and maintaining appropriate program census levels.
- Coordinate incoming admissions with Clinical Directors, Nursing Leadership, Medical Providers, and Operations teams.
- Ensure programs are prepared for client arrivals and specialized clinical needs.
- Escalate clinical concerns or unusual cases to appropriate leadership.
- Ensure pre-admission and admissions documentation is accurate, timely, and compliant with applicable regulations, payer requirements, and organizational policies.
- Audit referral documentation and admissions records for quality and compliance.
- Identify documentation deficiencies and implement corrective actions when necessary.
- Participate in admissions-related quality improvement initiatives.
- Provide ongoing clinical education and training to Admissions Department staff.
- Assist with onboarding and development of new admissions personnel.
- Educate staff on admission criteria, levels of care, risk factors, documentation requirements, and clinical best practices.
- Support consistency in departmental admission decision-making.
- Monitor and analyze referral and admissions data to identify trends, opportunities, and potential barriers to admission.
- Track performance metrics for referral conversion, response times, denial rates, census stability, and referral source performance.
- Recommend process improvements and operational efficiencies to leadership.
- Participate in regular performance review meetings and reporting.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
