Clinical Administrator

Surgery Partners, Inc•Thousand Oaks, CA

21h•Onsite

About The Position

The Clinical Administrator is responsible for the administration and supervision of all medical personnel and is accountable for coordination of all medical care given and all related supporting services of the ambulatory surgical center and its personnel. The main function of the Clinical Administrator is that of leadership and promotion of cooperative staff effort. The Clinical Administrator is responsible for the allocation and completion of assigned functions in daily operations. She/He interprets departmental philosophy, objectives, policy and procedure. Areas of accountability include assistance to surgeons through provisions of adequately prepared service team members, delegation of responsibilities and duties to professional, technical, and ancillary personnel, responsibility for performance evaluation of all department personnel, coordination of administrative duties to ensure proper functioning of the staff, coordination of the provision and control of materials, supplies, and equipment with the Director of Supply, coordination of activity within the O.R. suite, and serving as the Risk Manager Designee. This role also drives top-line growth, cultivates strong physician relationships, and is accountable for organic growth via increased volume, strategic service line growth, new physician recruitment, and increasing volume from existing physicians. The Clinical Administrator designs and executes physician recruitment and marketing programs, initiates and develops strong physician relationships, recommends and executes strategic plans, and partners with leaders to design and implement growth initiatives. The role leads operational excellence, is responsible for the center’s P&L, manages financial controls and reporting, and implements strategic business plans. The Clinical Administrator motivates and empowers facility employees, facilitates working relationships with various stakeholders, develops and manages budgets, and oversees fiscal management including billing, collection, appeals, and accounts payable. The role also monitors budget compliance, provides input into budget preparation, monitors compliance with nursing standards, demonstrates knowledge of growth and development principles, addresses cultural practices, monitors staff compliance with policies and procedures, interprets and enforces policies, provides counseling and disciplinary measures, assigns personnel based on competency and patient needs, assures equitable staff assignments, participates in personnel selection, and completes schedules. Additionally, the Clinical Administrator actively participates in staff meetings, evaluates orientation programs, communicates educational needs, monitors re-certification compliance, monitors the service environment for safety and infection control, reviews radiation reports, assures fire and disaster safety knowledge, reviews electrical safety, reviews temperature and humidity controls, reports environmental problems, and reviews performance improvement activities.

Requirements

Bachelor’s degree (B.A.) or equivalent; or two to four years related experience and/or training; or equivalent combination of education and experience.
Current Registered Nurse License.
Operating Room/Clinical experience preferably in the orthopedic space and/or with experience managing clinical and business office teams in the outpatient or inpatient perioperative space.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Regularly required to walk and reach and stretch with hands and arms.
Frequently required to use hands to finger, handle, or feel objects, tools, or controls.
Frequently required to stand; sit, climb or balance stoop, kneel, crouch, or crawl and smell.
Regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust the focus.
Occasionally excessive strength to restrain confused or combative patients during and after anesthesia induction.

Nice To Haves

Preference for candidate local to Thousand Oaks (Simi Valley, Westlake Village, the San Fernando Valley).
Familiar/general understanding of: Infection Prevention, Performance Improvement, Budget and P&L analysis and management, AP/AR and Revenue cycle, Supply Chain, Developing trusting physician/partner relationships.

Responsibilities

Administration and supervision of all medical personnel.
Coordination of all medical care and related supporting services.
Leadership and promotion of cooperative staff effort.
Allocation and completion of assigned functions in daily operations.
Interpretation of departmental philosophy, objectives, policy, and procedure.
Assistance to surgeons through provisions of adequately prepared service team members.
Delegation of responsibilities and duties to professional, technical, and ancillary personnel.
Performance evaluation of all department personnel.
Coordination of administrative duties to ensure proper functioning of the staff.
Coordination of the provision and control of materials, supplies, and equipment with the Director of Supply.
Coordination of activity within the O.R. suite.
Serve as Risk Manager Designee.
Drive top-line growth and cultivate strong physician relationships.
Own and be accountable for organic top-line growth via increased volume, strategic service line growth, new physician recruitment, and increasing volume from existing physicians.
Design and execute physician recruitment and marketing programs designed to drive case volume growth.
Initiate, develop, and maintain strong physician relationships.
Recommend, develop, and execute short- and long-term strategic plans.
Partner with Surgery Partners leaders to design and implement various growth initiatives and operational effectiveness opportunities.
Lead operational excellence.
Responsible for the center’s P&L, including managing financial controls and reporting.
Implement and maintain annual strategic business plans.
Motivate and empower facility employees to meet the facility’s mission and purpose.
Facilitate the development of appropriate working relationships with the Governing Board, Partners, Medical Staff, Departmental leaders, facility staff, patients, and family members.
Develop and manage the operating budget, capital budget, and projections.
Develop, implement, and oversee plans for cost-effective operations.
Oversee the fiscal management of the facility to ensure effective billing, collection, appeals, and accounts payable management.
Interview, hire, counsel, and evaluate direct reports effectively and timely.
Participate in regular leadership development and develop and implement programs for leadership development of facility managers.
Assure that systems are in place to comply with State, Federal, and accreditation standards.
Monitor budget compliance in daily assessment of services activity.
Provide input into preparation of services budget.
Monitor compliance of staff members in the daily practice of nursing care.
Communicate compliance of nursing standards to Market CEO.
Demonstrate knowledge of the principals of growth and development over the life span and the skills necessary to provide care appropriate to the age of the patients served.
Address and support cultural practices as long as such practices do not harm others or interfere with planned course of medical therapy.
Monitor staff compliance with policy and procedures.
Interpret policy and procedures to staff members.
Enforce compliance with policy and procedures.
Communicate non-compliance to the Market CEO.
Provide counseling and disciplinary measures to Ambulatory Care Services personnel for non-compliance with policy and procedures.
Assign services personnel based on levels of competency and the needs of the patient.
Assure equitable staff assignments.
Participate in selection of services personnel after consulting with Market CEO as needed.
Complete and post services personnel schedule.
Actively participate in weekly nursing/clinical staff meetings.
Evaluate orientation program of all new nursing/clinical services personnel.
Communicate educational needs of nursing/clinical personnel to Market CEO.
Monitor staff compliance with annual re-certification.
Monitor service environment daily and assure surveillance of safety issues and infection control program.
Review monthly report of radiation detection badges and take appropriate action necessary.
Assure staff participation and knowledge of fire and disaster safety.
Review electrical safety and assure all equipment is inspected every six months.
Review temperature and humidity controls and take corrective action as necessary.
Report environmental problems to the Market CEO.
Review results of monthly Improvement activity and report to staff at regular meetings.
Communicate with and provide input to the Market CEO regarding corrective action for performance improvement deficiencies.