Clinical Administration Coordinator

St. Croix Hospice•Mendota Heights, MN

10d•$25 - $27•Onsite

About The Position

The Clinical Administration Coordinator supports administrative workflows for St. Croix Hospice branches and works with vendors to help meet branch goals. The role reports to the Clinical Administration Manager and provides administrative support across branches, coordinating with organizational departments such as finance, intake, and clinical teams. The position is based in Administration in Mendota Heights, Minnesota, and is full-time. The hourly base pay range is $25.00–$26.75. The coordinator supports reporting, compliance audits, patient billing reviews, insurance authorizations, external vendor referrals, and vendor account access. The role also helps branches complete Homecare Homebase workflows and resolve billing holds to support timely billing. The coordinator is accountable for compliance with HIPAA, CMS, CHAP, and CAHPS regulations and standards.

Requirements

High school diploma.
At least 1 year of experience in health care data entry.
Computer experience with Excel, Microsoft Teams, and Outlook.
Good communication skills, including excellent written and oral communication.
Strong organizational skills and ability to prioritize and complete simultaneous projects with minimal supervision.
Ability to pass a DHS background study.

Nice To Haves

Associate’s degree in business, communications, healthcare, or a related field.
EMR experience.
Homecare Homebase experience.

Responsibilities

Prepare daily, weekly, and monthly reports related to visits, admissions, medical supplies, durable medical equipment, and pharmacy.
Conduct compliance audits, including audits of admission paperwork and HOPE scheduling.
Review patient billing, including Part D audits.
Handle insurance authorizations for commercial, Medicaid, and VA coverage.
Manage referrals to external vendors, including physical therapy and wound care providers.
Manage account access for pharmacy, medical supply, office supply, durable medical equipment, postal, and pharmaceutical waste vendors.
Provide administrative support to all branches, including monitoring outstanding physician orders.
Review billing holds and work with branches to ensure Homecare Homebase workflows are completed for timely billing.
Work with organizational departments, including finance, intake, and clinical teams, as needed.
Complete special projects and other related duties assigned by the Clinical Administration Manager.
Comply with HIPAA, CMS, CHAP, and CAHPS regulations and standards.
Perform other duties as assigned.