Client & Team Experience Coordinator

Barge Design Solutions • Nashville, TN

2d

About The Position

Thrivence is seeking a highly organized, service-oriented coordinator to support its consulting team, clients, leaders, and internal operations. The role combines executive support, event management, marketing coordination, employee engagement, and office operations. The coordinator serves as a welcoming point of contact and helps ensure that client and team experiences, events, and daily operations run smoothly.

The role includes coordinating leaders’ calendars, meetings, travel, expenses, and documents; planning client and team events; preparing and proofreading proposals, presentations, and event materials; supporting workplace culture and onboarding; maintaining office operations; and coordinating visitor, vendor, facilities, and IT needs.

The posting describes Barge Design Solutions, Inc., as an employee-owned engineering and architecture firm with more than 650 people serving clients nationwide from multiple U.S. locations. It highlights the company’s purpose of creating a better life by unleashing the potential of its people, clients, and communities, and its values of collaboration, authenticity, responsibility, excellence, and service.

Requirements

• Associate’s or bachelor’s degree in business administration, marketing, communications, event management, or a related field; equivalent professional experience will also be considered.
• 1–3 years of experience in administrative support, event coordination, or marketing operations.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and modern office technology.
• Exceptional written and verbal communication skills, including the ability to proofread and format documents and exercise sound judgment with confidential information.
• Strong organizational skills and ability to manage multiple priorities, meet deadlines, and solve problems resourcefully in a fast-paced environment.
• Customer-first mindset and passion for creating a welcoming, positive workplace and event experience for clients and team members.

Responsibilities

• Manage calendar coordination, meeting logistics, travel arrangements, expense reporting, and document preparation for designated leaders.
• Plan and execute client events, team gatherings, and meetings, including timelines, venues, vendor relations, day-of logistics, and materials.
• Format, edit, and proofread proposals, presentations, and event collateral using brand standards.
• Organize marketing assets and support communication initiatives.
• Support employee engagement through team-building activities, onboarding, and recognition programs.
• Oversee daily office operations, supplies, and shared spaces.
• Serve as the primary point of contact for visitors, clients, and vendors; manage visitor systems and coordinate with facilities and IT to support smooth daily operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree