Client & Team Experience Coordinator

Barge Design Solutions • Nashville, TN

12h

About The Position

Thrivence is seeking a highly organized, service-oriented Client & Team Experience Coordinator to support its consulting team, clients, leaders, and internal operations. The coordinator serves as a welcoming point of contact while providing executive support, managing events, coordinating marketing materials, supporting employee engagement, and overseeing daily office operations.

The role includes coordinating calendars, meetings, travel, expenses, and documents for designated leaders; planning client events, team gatherings, and meetings; preparing and proofreading proposals, presentations, and event materials in accordance with brand standards; supporting workplace culture and onboarding; maintaining office supplies and shared spaces; and coordinating visitor, vendor, facilities, and IT needs.

Barge Design Solutions, Inc. describes itself as an employee-owned engineering and architecture firm with more than 650 employees serving clients nationwide from multiple U.S. locations. Its stated purpose is to create a better life by unleashing the potential of its people, clients, and communities. The company identifies its core values as Collaborate, Authentic, Responsible, Excellence, and Service. It is an Equal Opportunity Employer.

Requirements

• Associate’s or bachelor’s degree in business administration, marketing, communications, event management, or a related field; equivalent professional experience will also be considered.
• 1–3 years of experience in administrative support, event coordination, or marketing operations.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; Adobe Acrobat; and modern office technology.
• Exceptional written and verbal communication skills.
• Ability to proofread and format documents and exercise sound judgment with confidential information.
• Strong organizational skills and ability to manage multiple priorities, meet deadlines, and solve problems resourcefully in a fast-paced environment.
• Customer-first mindset and enthusiasm for creating a welcoming, positive workplace and event experience for clients and team members.

Responsibilities

• Coordinate calendars, meeting logistics, travel arrangements, expense reporting, and document preparation for designated leaders.
• Plan and execute client events, team gatherings, and meetings, including timelines, venues, vendor relations, day-of logistics, and materials.
• Format, edit, and proofread proposals, presentations, and event collateral using brand standards.
• Organize marketing assets and support communication initiatives.
• Support employee engagement through team-building activities, onboarding, and recognition programs.
• Oversee daily office operations, supplies, and shared spaces.
• Serve as the primary contact for visitors, clients, and vendors; manage visitor systems and coordinate with facilities and IT to support smooth daily operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree