Client Services Coordinator

Pacific Asset Advisors • Bellevue, WA

12d • Hybrid

About The Position

Pacific Asset Advisors is seeking a Client Services Coordinator to support their commercial real estate brokers and deliver an excellent client experience. This client-facing role involves supporting brokerage team members, ensuring transactions progress smoothly, and managing daily coordination. The ideal candidate is organized, dependable, enjoys building relationships, and can manage multiple priorities in a fast-paced setting. This position offers career advancement in commercial real estate within a collaborative team, directly supporting brokers, enhancing client relationships, and making a positive daily impact. The company values a supportive workplace where integrity, reliability, and quality are paramount.

Requirements

• 2+ years of experience in administration, office management, finance, or a related field
• Strong written and verbal communication skills
• Excellent organizational skills and ability to manage multiple priorities
• Comfortable working with Microsoft Office and learning internal systems/CRM platforms
• A professional, client-focused approach with strong attention to detail
• Ability to work well both independently and collaboratively

Nice To Haves

• Bachelor’s degree preferred
• Washington State Real Estate License preferred or ability to obtain within 90 days of hire

Responsibilities

• Supporting brokers across all aspects of leasing and sales transactions, including preparing documents and coordinating schedules
• Serving as a primary point of contact for clients, brokers, and internal teams throughout the deal process
• Creating and updating marketing and presentation materials
• Assisting with research on properties, comps, ownership records, and market information
• Preparing transaction-related documentation, including Letters of Intent, listing agreements, and commission agreements
• Coordinating due diligence and sale documentation and managing document execution through DocuSign
• Maintaining accurate records in internal systems and CRM platforms (including Salesforce and other brokerage databases)
• Assisting with marketing efforts and keeping broker materials current and organized
• Managing multiple deadlines while maintaining a high level of detail and responsiveness
• Helping ensure an exceptional client experience by providing timely communication and professional support

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) matching
• Life Insurance and AD&D
• Supplemental Health Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Paid Holiday
• Cell Phone Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level