Part-Time Client Service Representative
About The Position
The Client Service Representative (CSR) plays a vital role in creating a positive first and lasting impression for our clients and their pets. The CSR is responsible for delivering exceptional service both in person and over the phone, handling client interactions with professionalism, empathy, and care. This position supports the smooth operation of the hospital by managing client communications, maintaining accurate records, and assisting the veterinary team in providing outstanding patient care. We'd love to learn a little about you! Please include a brief cover letter sharing why you're interested in veterinary medicine, what makes you want to join MAVA, and your career goals. Whether you're looking to grow with us or gain experience toward your next step, we'd love to know how we can support you.
Requirements
- High school diploma or equivalent required.
- Basic computer proficiency, including the ability to use computer systems, email, practice management software, Microsoft Office applications, and basic scheduling tools.
- Accurate data entry and record-keeping skills.
- Able to perform basic math for cash handling, billing, and appointment management.
- Manual dexterity required for typing, filing, and handling patients or supplies.
- Strong written and verbal communication skills; able to communicate clearly with clients, team members, and veterinarians.
- Demonstrated ability to provide professional, empathetic, and client-focused service while maintaining composure in high-stress or emotionally challenging situations.
- Ability to lift and carry up to 50 pounds and safely handle animals up to 130 pounds.
- Comfortable sitting, standing, walking, bending, and kneeling for extended periods throughout the workday.
- Professional, neat appearance consistent with hospital standards.
Nice To Haves
- Previous experience working with animals preferred; veterinary or animal care background strongly valued.
Responsibilities
- Greet clients and patients warmly, providing professional, empathetic, and attentive service while answering in-person inquiries promptly.
- Complete patient check-in and check-out efficiently while serving as a liaison with hospital staff and communicating real-time patient status and flow changes.
- Maintain client communications via phone, email, and mail, including follow-ups and thank-you messages.
- Schedule, confirm, and forward book appointments, routing requests appropriately; triage patients based on urgency.
- Communicate clearly about hospital services, wellness care, vaccinations, diagnostics, surgical aftercare, and specialty packages.
- Handle sensitive situations (e.g., euthanasia, test results, payments) with tact and professionalism.
- Maintain accurate patient records, request and attach prior records, and ensure charges are captured.
- Complete cash reconciliation, end-of-day financial tasks, and bank deposits while accurately processing payments and refunds, including transactions through Care Credit and credit card terminals.
- Fill veterinary prescriptions accurately and provide instructions to clients.
- Assist with over-the-counter product sales and maintain inventory.
- Support veterinarians, technicians, and Practice Manager with patient care and administrative tasks.
- Maintain a clean, organized, and safe hospital environment; follow safety and hygiene protocols.
- Participate in opening, closing, and weekend duties as assigned.
- Perform all other duties as assigned.
Benefits
- medical, dental, and vision coverage
- 401(k) retirement plan
- paid time off
- paid holidays
- employee assistance program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
