Client Partnerships Coordinator

TrendyMinds • Indianapolis, IN

9d • Remote

About The Position

TrendyMinds is looking for a Client Partnerships Coordinator to keep the operational engine of our client accounts running smoothly. This role is for someone who thrives on details and follow-through, organizing projects, tracking deadlines, and ensuring communication flows effectively. The coordinator will be the reliable foundation that allows the rest of the team to focus on strategy and client relationships. This position involves managing Asana, coordinating across internal teams, preparing the team for client conversations, and identifying potential opportunities.

Requirements

• 1–3 years of experience in project coordination, account coordination, administrative support, or a similar role.
• Strong organizational skills and comfort managing multiple deadlines and priorities simultaneously.
• Hands-on experience with a project management tool (Asana or similar).
• Clear, professional written and verbal communication skills.
• Comfort using AI tools to draft status updates, format reports, organize notes, and surface overdue or at-risk tasks.
• Sound judgment about when something needs to be escalated versus when it can wait.
• A proactive, detail-oriented mindset.

Nice To Haves

• Agency experience.
• Experience supporting client-facing teams in a marketing, creative, or professional services environment.
• Experience taking meeting notes and tracking action items for cross-functional teams.
• Familiarity with reporting or dashboard tools beyond Asana.

Responsibilities

• Own Asana for assigned accounts, including creating and updating tasks, tracking deadlines, and following up with internal teams to ensure nothing is missed.
• Handle scheduling, meeting logistics, status update emails, and day-to-day follow-ups to keep engagements moving.
• Build agendas, assemble supporting materials, take notes, and track action items for client meetings.
• Pull data from Asana and other project tools to build status reports and project summaries.
• Flag client requests or comments that may indicate unmet needs to the supervisor with context.

Benefits

• 30 paid days off
• 401(k) matching
• 100% coverage of health insurance premiums for all team members
• 50% coverage of health insurance premiums for spouses and dependents
• Flexible schedule
• New equipment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed