Client Management Administrative Assistant
Invoke Staffing•Raleigh, NC
•Hybrid
About The Position
The Client Management Administrative Assistant provides support to the Client Manager throughout all phases of the residential preconstruction and construction process. This position is responsible for managing documentation, scheduling, procurement, communications as needed, and pricing for submittments to ensure client management remains organized, responsive, and on schedule.
Requirements
- Exceptional organizational skills and attention to detail.
- Professional, polished, and service-oriented.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Self-motivated with strong problem-solving skills.
- Proficiency in Microsoft Office Suite and the ability to learn company software platforms.
- Valid driver's license in good standing.
Responsibilities
- Provide daily administrative support to the Client Manager.
- Prepare and maintain documentation, specifications, meeting agendas, meeting minutes, and project files.
- Schedule client, vendor, showroom, and internal project meetings.
- Coordinate submittals, client approvals, selections, and other outstanding project items.
- Prepare proposals, pricing summaries, selection packages, and DocuSign approval documents.
- Obtain pricing, lead times, specifications, and samples from vendors and trade partners.
- Track procurement milestones, project deadlines, and outstanding action items.
- Maintain accurate digital and physical project records.
- Assist with departmental initiatives, process improvements, marketing materials, client gifts, and project closeout documentation.
- Attend meetings and occasional job site visits to document discussions and support project coordination.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
