Client Experience Legal Project Coordinator
About The Position
This position is responsible for providing high quality support for client project teams, including matter administration, contributing to process flow organization, and serving as first point of contact for client contact and attorney support requests. Other tasks include running conflict checks, maintaining knowledge management resources, and coming up with creative solutions to business opportunities. It requires someone who is highly detail orientated, exercises sound judgment, and possesses strong administrative, organizational, and interpersonal skills while prioritizing and managing multiple assignments. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
Requirements
- 3+ years’ experience in legal services or other professional services industry OR 1+ years’ experience in legal services or other professional services industry required with a bachelor’s degree
- GED or High School Diploma
- Bachelor's Degree
- Ability to effectively handle multiple projects simultaneously with high attention to detail and minimal supervision
- Ability to work in a team-oriented, service focused environment and to successfully navigate stressful situations in a calm, composed manner
- Problem solving skills and ability to present clear solution options to team leads, with a focus on how we can provide a solution and not the reasons we cannot
- Strong interpersonal and communication skills in English and the ability to effectively communicate, both verbal and written, with all levels of a professional services organization
- Ability to learn new technologies quickly and independently
- Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint
- Availability and willingness to work overtime as needed or requested
Nice To Haves
- Experience with Microsoft Power BI, Tableau, HighQ, Azure DevOps, and Microsoft SharePoint preferred
Responsibilities
- Work with lawyers and staff on high-volume matters to meet service expectations and address specific problems or opportunities to enable the firm to provide excellent, differentiated service
- Work with lawyers and staff to deliver service more efficiently, effectively, and profitably, including evaluating and developing new business process opportunities using technology, process improvement, legal project management, and alternative staffing
- Be willing and able to learn new technology tools (e.g., legal project management, data visualization, and document automation) to create efficiencies and add value to the client team
- Support the Legal Project Manager in onboarding and integration of new personnel to meet client needs
- Act as a point of contact for the matter team and responsible attorneys to intake new requests from clients, run conflict checks, and route work to timekeepers
- Assist with the implementation of project management frameworks which enable firm leadership to track progress against and adherence to the stated scope of work
- Integrate with client teams and become comfortable with legal concepts and terminology
- Support the tracking of key performance indicators (KPIs) for each matter to measure performance (e.g., budget requirements, staffing requirements, billing, time keeping, conflicts, waivers, and compliance with other outside counsel guidelines)
- Implement, and manage time entry code sets to facilitate gathering more detailed information about the workstream’s substantive legal work
- Edit and oversee upkeep of client-facing matter management sites while entering and maintaining accurate project data
- Provide consistent, positive interactions both within the firm and with the client, emphasizing an empathetic, solutions driven approach to client service
- Be responsive as a direct point of contact for the firm’s relationship attorney and their clients, fielding questions and escalating issues as necessary
- Help prepare for and attend business review meetings with the firm’s relationship attorneys and clients
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- health insurance with an optional HSA
- long term disability
- vision care
- telemedicine and virtual short term solution based counseling services
- life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- subsidized backup care and caregiving resources
- 401(k)
- vacation
- sick time
- 11 paid holidays each year
- employee assistance program
- voluntary accident insurance
- voluntary life
- voluntary disability
- voluntary long term care
- pet insurance
- Commuter and Transit programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
