CLERY Records Evidence Compliance Specialist

University of Colorado • Colorado Springs, CO

33d • $53,284 - $65,000 • Onsite

About The Position

The Clery & Evidence Compliance Specialist supports the Department of Public Safety in ensuring compliance with federal, state, and university mandates related to the Jeanne Clery Act, records management, and evidence control. The position uses sound judgment when managing sensitive data, maintains chain-of-custody and evidence documentation standards, and coordinates with police personnel to support compliance and operational effectiveness.

The role develops and maintains Clery compliance programs, policies, and reports; coordinates with Campus Security Authorities; oversees police records and public-records requests; manages NIBRS reporting; and oversees evidence documentation and disposition. It also processes subpoenas and motor vehicle hearing requests and serves as a liaison to courts, government agencies, campus departments, law enforcement partners, and other stakeholders.

The position is based on-site at the University of Colorado Colorado Springs. The salary range is $53,284–$65,000 annually, commensurate with experience and qualifications. It is exempt from FLSA overtime provisions. The tentative start date is December 1, 2026.

Requirements

• Bachelor's degree from an accredited institution.
• Experience with the Colorado Open Records Act (CORA) and state and federal records retention and release requirements.
• Completion of Jeanne Clery Act Compliance Training, or ability to complete it within six months of hire.
• Ability to obtain and maintain Colorado Criminal Justice Information System (CCJIS) certification within six months of hire.
• Ability to obtain and maintain CCIC/NCIC certification within six months of hire.
• Final candidates must complete an Authorization to Release Information and provide contact information for previous institutions for the university's misconduct history check.

Nice To Haves

• Experience managing NIBRS functions, including data entry, coding, audits, and timely submission of reports to state and federal agencies.
• Experience in a law enforcement, higher education, or compliance-related environment.
• Experience serving as a Records Custodian in a public safety, government, or university setting.
• Experience with CORA requests and release processes.
• Prior experience as a Clery Compliance Officer or Coordinator, or direct involvement with Clery Act statistical reporting, Annual Security Reports, or related audits.
• Current or prior CCIC/NCIC and CCJIS certifications.

Responsibilities

• Develop, implement, and maintain Clery Act compliance programs, policies, and reports, including the Annual Security Report, Fire Safety Report, and Daily Crime Log.
• Coordinate with Campus Security Authorities, including training and annual compliance letters.
• Maintain documented proof of compliance for Clery audits.
• Liaise with campus departments, local law enforcement agencies, and state police to support data sharing and reporting.
• Provide statistical analysis and trend reports to inform leadership, identify risks, and support strategic planning.
• Oversee Clery records management, including accurate classification, retention, and accessibility of compliance documentation.
• Collaborate with General Counsel on risk evaluation and policy oversight.
• Develop, manage, and lead Clery-related committees and working groups.
• Assess, build, and implement operational projects and systems to improve Clery compliance and reporting efficiency.
• Oversee security, retention, release, and disposition of police records in compliance with state and federal law.
• Manage Colorado Open Records Act requests, including redaction and release processes.
• Coordinate records requests from law enforcement partners, insurance companies, and community members.
• Manage NIBRS functions, including coding, data entry, audits, and timely, accurate monthly submissions to state and federal agencies.
• Manage and document chain of custody for all evidence.
• Catalog and preserve evidence for transfer to crime labs.
• Ensure officers file evidence accurately in accordance with policy and best practices.
• Oversee scheduling for evidence review and destruction.
• Receive and process state, municipal, and federal subpoenas.
• Receive and process Department of Motor Vehicle hearing requests.
• Serve as the primary contact for the 4th Judicial District regarding subpoena updates and officer availability.
• Serve as the primary contact for the OMV regarding hearing updates and officer scheduling.
• Serve as the primary contact for the City of Colorado Springs Magistrate's Office regarding subpoena updates and officer availability.
• Conduct audits and prepare documentation for compliance reviews.
• Provide cross-reference support with police personnel to ensure accuracy among records, evidence, and reporting.
• Perform other duties as assigned in support of the Department's compliance and accountability goals.

Benefits

• 22 vacation days, 10 sick days, paid parental leave, and 13 recognized holidays.
• Bereavement, jury duty, and FAMLI Leave provisions.
• Medical plans with preventive care at no cost, including a yearly mental health visit.
• Dental, vision, and prescription drug coverage.
• Health savings and flexible spending accounts.
• Life and disability insurance.
• Retirement options.
• Twelve waived credits per academic year for courses at any CU campus.
• Wellness programs and additional benefits through CU Advantage.

What This Job Offers

• Job Type: Full-time