Clerkship Coordinator

Mercer University•Valdosta, GA

19h•Onsite

About The Position

Mercer University is searching for a Clerkship Coordinator at our clinical campus in Valdosta, GA. The Clerkship Coordinator manages the 3rd and 4th year programs at our clinical campus in Valdosta, GA, including but not limited to the South Georgia Medical Center (SGMC), to ensure effective service to the students and administrative support for the clinical faculty. Primarily, this position shall coordinate the clinical education program for third year medical students. These duties include but are not limited to: coordination of student schedules; scheduling and proctoring of all third year NBME exams; collection/distribution/statistical reports of student grades to: students, appropriate faculty, and necessary committees; orientation/hospital–specific training for students; makes arrangements/verifies records for visiting students; and point of contact for students and clinical faculty with MUSM. This position will contribute to the Clerkship Manuals in written and web-based formats. This position will serve as the ex-officio member of the Clerkship Directors Sub-Committee of the Curriculum and Instruction Committee and maintain all records for these committees in coordination with other campuses. This position acts as liaison between MUSM and South Georgia Medical Center, medical schools, hospitals, and physician offices. This position will supervise maintenance of the student lounge and facilities at the hospital and work with Year 3 program Director for third year curriculum and curriculum support concerns. This position will also assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel. This position will serve as the Valdosta clinical site proctor for internal program exams as well as NBME exams. This position manages and promotes relationships with administrators, faculty, and staff at SGMC Medical Center and other Valdosta clinical sites, manages credentialing, and serves as the point of contact for students and clinical faculty for MUSM. This position will be based at South Georgia Medical Center and required to travel to additional off-site clinics and facilities as an essential part of the job. This position will also provide remote support for the third and fourth year programs on other MUSM campuses as needed.

Requirements

Two years of college coursework and two years of administrative support experience are required.
In lieu of education, equivalent directly related experience will be considered.
Must have a valid driver's license.
Advanced Excel skills to create and manage various academic and curricular databases.
Capable of organizing and prioritizing workloads to meet deadlines under high pressure.
Capable of learning, instructing, and managing a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.
Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.
Must exhibit ethical, reliable, and dependable behavior.
Ability to maintain constructive interpersonal relationships.
Ability to use judgment to set priorities.
Teamwork attitude.
Flexibility, adaptability.
Ability to work independently to prioritize/complete tasks.
Ability to multi-task, troubleshoot, and problem-solve.
Must have proficiency in Microsoft Office programs, particularly Word and Excel.
Ability communicate (verbal and written) with many organizations internal and external to the university.
Must be detail oriented and highly organized to complete projects for successful outcome.

Responsibilities

Manage the 3rd and 4th year programs at the clinical campus in Valdosta, GA.
Coordinate the clinical education program for third year medical students.
Coordinate student schedules.
Schedule and proctor all third year NBME exams.
Collect, distribute, and report student grades.
Provide orientation and hospital-specific training for students.
Make arrangements and verify records for visiting students.
Serve as the point of contact for students and clinical faculty with MUSM.
Contribute to the Clerkship Manuals in written and web-based formats.
Serve as the ex-officio member of the Clerkship Directors Sub-Committee of the Curriculum and Instruction Committee.
Maintain all records for these committees in coordination with other campuses.
Act as liaison between MUSM and South Georgia Medical Center, medical schools, hospitals, and physician offices.
Supervise maintenance of the student lounge and facilities at the hospital.
Work with the Year 3 Program Director for third year curriculum and curriculum support concerns.
Assist with content input and management in the learning management system.
Assist with master grade reporting in One45 and Excel.
Serve as the Valdosta clinical site proctor for internal program exams and NBME exams.
Manage and promote relationships with administrators, faculty, and staff at SGMC Medical Center and other Valdosta clinical sites.
Manage credentialing.
Provide remote support for the third and fourth year programs on other MUSM campuses as needed.