Clerkhship Coordinator - Internal Medicine

Howard University•Washington, DC

8d•$55,000 - $60,000•Hybrid

About The Position

The Clerkship Coordinator is responsible for the day-to-day administrative and operational management of the medical student clerkships within the Department of Internal Medicine. This includes managing the required third-year Internal Medicine Clerkship and fourth-year Sub-Internship / advanced clinical rotations. The position is a key member of the undergraduate medical education team, supporting the Clerkship Director in ensuring an organized, compliant, and student-centered educational experience. Responsibilities include managing scheduling, evaluations, educational activities, accreditation-related documentation, student communications, and clerkship operations across various clinical training sites. The role demands a high degree of independence, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced academic clinical environment.

Requirements

High school diploma or GED required.
Minimum of 5 years of progressively responsible administrative, program coordination, healthcare, higher education, or medical education experience required.
OR Associate degree and 3 years of relevant experience.
OR Bachelor’s degree and 1 year of relevant experience.
Strong organizational, communication, and technology skills required.

Nice To Haves

Knowledge of undergraduate medical education operations and accreditation standards preferred.
Experience in academic medicine, healthcare, higher education, or medical education preferred.
Experience with educational management systems and scheduling software preferred.

Responsibilities

Coordinate and manage all administrative aspects of the clerkship program.
Develop, maintain, adjust, and distribute student rotation schedules, call schedules, orientation materials, and clerkship calendars.
Coordinate student assignments to clinical teams, faculty, and affiliate sites.
Ensure students receive timely onboarding information, institutional requirements, and site-specific documentation.
Maintain accurate student records, schedules, and educational documentation.
Manage evaluation processes within educational management systems (e.g., EValue or equivalent platforms).
Assign and monitor student evaluations by faculty and residents, and escalate delinquent evaluations.
Assist with the collection and tracking of mid-clerkship feedback to ensure compliance with institutional and LCME requirements.
Coordinate examination administration, proctoring, grading support, and exam security procedures.
Generate reports related to student performance, evaluations, grading, attendance, and clerkship metrics.
Assist the clerkship director with final grade compilation and submission deadlines.
Assist the Clerkship Director with maintaining compliance with LCME accreditation standards and institutional educational policies.
Maintain organized records and documentation related to accreditation, curriculum review, required clinical experiences, and student assessments.
Assist with the preparation of reports, surveys, annual reviews, and accreditation materials.
Monitor student completion of required clerkship activities, logs, assignments, and educational requirements.
Coordinate lectures, conferences, small groups, simulation activities, and other educational sessions.
Reserve rooms/prepare virtual links, prepare educational materials, and provide logistical support for educational activities.
Assist faculty with audiovisual and educational technology needs.
Maintain lecture archives and educational materials on Blackboard Learn or LMS.
Serve as a primary administrative contact for medical students during the clerkship.
Communicate policies, schedules, deadlines, and expectations to students and faculty.
Address routine student concerns and escalate issues appropriately to clerkship leadership.
Maintain professionalism and confidentiality in handling sensitive student and faculty matters.
Assist with departmental administrative processes related to the clerkship program.
Prepare reports, correspondence, spreadsheets, and presentations.
Support tracking of program-related expenditures and administrative documentation.
Coordinate meetings and maintain meeting materials and records.
Coordinate collection of materials for Department Chair letters, Clerkship Director letters, scholarship letters, and specialty-specific evaluations.
Maintain tracking system for all requested letters.
Upload and manage letters through Electronic Residency Application Service (ERAS).
Ensure timely submission of Chair letters, Clerkship Director letters, Letters of Recommendation, Department forms, and standardized letters such as SLOE.
Confirm deadlines and specialty-specific requirements.
Maintain FERPA-compliant handling of student records and confidential recommendation materials.
Participate in departmental, institutional, and clerkship coordinator meetings and professional development activities.
Perform other related duties as assigned in support of undergraduate medical education programs.