Clerk- Transportation and Security

Equus•Dayton, OH

5d•$17 - $19

About The Position

Performs a variety of clerical and administrative duties in the Security Department, in compliance with government, corporate, and management directives. The role supports the Security and Transportation Department through scheduling, correspondence and records management, meeting preparation, reporting, data entry, supply management, and assistance with transportation and security operations. The Clerk handles routine inquiries and directs non-routine matters to appropriate staff; maintains department calendars, logs, records, and files; and prepares reports, agendas, and meeting minutes. The position also supports GSA fleet reporting and coordination, vehicle maintenance scheduling, and security gate access control. The employee is expected to model and monitor the center’s positive normative culture, act as a responsible custodian of assigned property, report unethical behavior and environmental health and safety concerns, and suggest operational improvements and waste reduction opportunities. A scorecard result of 75% or higher must be maintained.

Requirements

High school diploma or GED.
One year of related experience.
Experience working with youth.
Valid driver’s license in the state of employment and an acceptable driving record.

Responsibilities

Handle routine matters and route non-routine business to appropriate staff, including covering phones and taking messages.
Maintain the monthly calendar of activities and appointments for the Security and Transportation Department.
Maintain correspondence control logs, receive incoming and outgoing mail, and follow up on action-item dates for the Security Manager and department.
Prepare paperwork for boards and committee meetings, and prepare and file agendas and minutes.
Perform clerical and administrative duties, including data entry and typing.
Prepare special reports, maintain files and records, and compile statistical data.
Maintain an appropriate stock of department supplies.
Maintain a filing system for program manuals, directives, DESI procedures, and other program documents.
Submit and file monthly GSA Fleet and transportation-related reports.
Work with the GSA Field Coordinator on GSA Fleet concerns.
Coordinate with Fleet Drivers to ensure vehicle maintenance is completed according to mandated schedules.
Assist with Security gate access control.
Answer the primary telephone number, direct callers, and answer general questions.
Model, mentor, and monitor the center’s positive normative culture.
Act as a responsible custodian for assigned center property.
Report violations of unethical behavior.
Suggest opportunities for continuous operational improvement and waste reduction.
Identify and report environmental health and safety concerns.
Maintain an employee scorecard result of 75% or higher.