Clerk- Transportation and Security

Equus•Dayton, OH

About The Position

The Clerk performs clerical and administrative duties for the Security and Transportation Department in compliance with government, corporate, and management directives. The role supports department operations through phone coverage, calendar and correspondence management, meeting preparation, records maintenance, data entry, reporting, supply inventory, and filing. It also supports GSA Fleet and transportation reporting, coordinates vehicle maintenance schedules with fleet drivers, and assists with security gate access control. The Clerk is expected to model the center’s positive normative culture, safeguard assigned property, report unethical behavior and environmental health and safety concerns, and suggest operational improvements and waste reduction. The position requires maintaining a scorecard rating of 75% or higher.

Requirements

High school diploma or general education degree (GED).
One year of related experience.
Experience working with youth.
Valid driver’s license in the state of employment with an acceptable driving record.

Responsibilities

Handle routine matters and route non-routine business to appropriate staff; cover phones and take messages.
Maintain the monthly calendar of activities and appointments for the Security and Transportation Department.
Maintain correspondence control logs, receive and distribute incoming and outgoing mail, and follow up on action-item dates for the Security Manager and department.
Prepare paperwork for boards and committee meetings, and prepare and file agendas and minutes.
Perform clerical and administrative duties, including data entry and typing.
Prepare special reports, maintain files and records, and compile statistical data.
Maintain an appropriate stock of department supplies.
Maintain filing systems for program manuals, directives, DESI procedures, and other program documents.
Submit and file monthly GSA Fleet and transportation-related reports.
Work with the GSA Field Coordinator on GSA Fleet concerns.
Coordinate with fleet drivers to ensure vehicle maintenance is completed on mandated schedules.
Assist with Security gate access control.
Answer the primary telephone number, direct callers to others as appropriate, and answer general questions.
Model, mentor, and monitor the center’s positive normative culture.
Act as a responsible custodian for assigned center property.
Report violations of unethical behavior.
Suggest opportunities for continuous operational improvement and waste reduction.
Identify and report environmental health and safety concerns.
Maintain an employee scorecard rating of 75% or higher.