Clerk Typist - Special Populations

Academy School District 20•Colorado Springs, CO

1d•Onsite

About The Position

The Clerk Typist for Special Populations performs clerical duties in support of the school, office, or district, providing a variety of clerical support for programs within the Special Populations Office. Duties include supporting office operations, handling communications and records, assisting students and visitors, and performing data entry and routine office tasks. The listed functions are illustrative and may not include all duties; the district may modify the duties or essential functions at any time. The position is based in a standard office environment at the Education and Administration Center. The work environment may range from quiet to loud, and the employee frequently interacts in person and through communication methods with students, the public, and staff. The role requires scheduled school/work hours or days and may require extended hours or days as directed by the supervisor.

Requirements

High school graduate; high school diploma or equivalent.
Ability to adapt to changing technologies and learn new equipment and systems.
Ability to communicate effectively verbally and in writing.
Ability to create, access, input, retrieve, and manipulate information in various software systems.
Ability to establish and maintain accurate record-keeping, document-management, and filing systems.
Ability to establish and maintain effective working relationships with supervisors, administrators, coworkers, staff, students, parents, and the public.
Ability to follow oral and written instructions and interact with the public courteously and professionally.
Ability to maintain confidentiality and understand data privacy laws and their implications for the educational community.
Ability to manage simultaneous demands, set clear priorities, and work independently without direct supervision.
Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently.
Ability to work the days, hours, locations, and assignments directed by the supervisor within the position responsibilities.
Commitment to students' education as a primary responsibility; student-centered and relationship-focused.
Computer proficiency, including office productivity applications.
Considerable knowledge of policies, procedures, and overall district functions.
Knowledge of office methods and procedures, including appropriate telephone etiquette.
Knowledge of special education, other educational programming, and associated legal requirements related to the needs of assigned students.
Demonstrated ability to work well with others in a team setting.
Effective organizational and time-management skills; detail-oriented.
Strong mathematical and analytical skills.
Strong organizational, interpersonal, written, listening, and verbal communication skills.
Excellent cooperative, collaborative, and problem-solving skills.
Willingness to participate in ongoing training as required.

Responsibilities

Report consistently for work as scheduled, perform other assigned duties, and attain proficient or higher evaluations on established performance standards.
Answer telephone calls, provide information, take messages, forward calls, greet visitors courteously, determine their needs, and provide information or directions.
Compose, perform, and type correspondence and reports, including updating lists related to department functions.
Confirm appointments and meetings.
Develop and implement office procedures and methods to support efficient office operations.
File and sort documents, including sensitive and confidential information.
Interpret and explain district rules, regulations, and procedures to the public.
Keep lost-and-found items and arrange for their disbursement.
Maintain records of students using the health clinic and direct students for appropriate care.
Maintain an attractive and comfortable reception area.
Maintain office-supply inventory and purchases; order and track materials and supplies as necessary.
Maintain responsibility for the clerical operations of a departmental office.
Maintain databases, reports, and office filing systems.
Make announcements and pages on the intercom system.
Open, sort, and distribute incoming mail and prepare outgoing mail as required.
Perform duties using various types of office equipment and complete routine typing activities related to departmental functions.
Prepare and process reports requiring research, computation, and compilation.
Process and enter data for student registration and student information.
Provide assistance to students and backup assistance to other office staff.
Record information about school accidents and file or forward it as appropriate.