Clerk Typist

Academy School District 20•Colorado Springs, CO

2d•$19 - $20•Onsite

About The Position

Performs clerical duties in support of the school, office, or district. The role supports departmental office operations through reception and telephone duties, correspondence and report preparation, recordkeeping, data entry, mail distribution, supply management, and assistance to students and office staff. The Clerk Typist may work with sensitive and confidential information and is expected to maintain accurate records and provide courteous, professional service to students, families, staff, and the public. The work is generally performed in a standard office environment. Noise levels may vary from quiet to loud, and the employee frequently interacts in person and through communication methods with students, the public, and staff. Scheduled school/work hours or days are required, and extended hours or days may be required as directed. The position is scheduled for 6 hours per day, 30 hours per week, and 235 days per year, Monday through Friday.

Requirements

High school diploma or equivalent.
Ability to adapt to changing technologies and learn new equipment and systems.
Ability to communicate effectively verbally and in writing, and to communicate with students and adults in varied settings.
Ability to create, access, input, retrieve, and manipulate information in software systems.
Ability to establish and maintain accurate records, document management, and filing systems.
Ability to maintain effective working relationships with supervisors, administrators, coworkers, staff, students, parents, and the public.
Ability to follow oral and written instructions.
Ability to greet and interact with the public courteously and professionally.
Ability to maintain confidentiality and understand data privacy laws and their implications for the educational community.
Ability to manage simultaneous demands and set clear priorities.
Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently.
Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities.
Ability to work independently without direct supervision.
Commitment to the education of students as a primary responsibility.
Computer proficiency, including office productivity applications.
Considerable knowledge of district policies, procedures, and overall functions.
Demonstrated ability to work well with others in a team setting.
Effective organizational and time management skills; attention to detail.
Cooperative, collaborative, and problem-solving skills.
Knowledge of office methods and procedures, including appropriate telephone etiquette.
Strong mathematical and analytical skills.
Strong organizational, interpersonal, written, listening, and verbal communication skills.
Willingness to participate in ongoing training as required.

Responsibilities

Report consistently for work as scheduled, attain proficient or higher evaluations on established performance standards, and perform other duties as assigned.
Answer telephone calls, provide information, take messages, and forward calls as appropriate; greet visitors courteously and provide information or directions.
Compose, perform, and type correspondence and reports, including updating lists related to department functions.
Confirm appointments and meetings.
Develop and implement office procedures and methods to ensure efficient office operations.
File and sort documents, including sensitive and confidential information.
Interpret and explain district rules, regulations, and procedures to the public.
Maintain lost and found items and arrange for their disbursement.
Keep records of students using the health clinic and direct students for proper care.
Maintain an attractive and comfortable reception area.
Maintain office supply inventory and purchases; order and track materials and supplies as needed.
Maintain responsibility for the clerical operations of a departmental office.
Maintain databases, reports, and office filing systems.
Make announcements and pages using the intercom system.
Open, sort, and distribute incoming mail and prepare outgoing mail as required.
Perform duties using various types of office equipment and complete routine typing activities related to departmental functions.
Prepare and process reports requiring research, computation, and compilation.
Process and enter student registration and student information data.
Provide assistance to students and backup assistance to other office staff.
Record information about school accidents and file or forward it as appropriate.