Clerk, Route Settlement

Saputo Inc.•Georgetown, ON

1d•CA$50,335 - CA$66,065•Onsite

About The Position

Saputo is seeking a Route Settlement Clerk for an existing opportunity within our organization. Reporting to the Finance Manager, the Route Settlement Clerk is responsible for monitoring and reconciling all case and pallet activities in and out of the warehouse and fresh returns from distribution routes.

Requirements

Post-Secondary Diploma/Certificate/Training preferably with Accounting background.
Sound PC Skills, including Excel spreadsheets, at an intermediate level.
Previous experience working with computerized accounting systems.
Strong initiative and the ability to work independently.
Sound communication and interpersonal skills.
Accuracy and attention to detail are essential.
Ability to multi-task and work well under pressure.
Dependability and proficiency in current position.

Responsibilities

Ensure defined standardized policies and procedures for daily route transactions (sales and inventory) are reviewed and audited.
Review and account for all handheld Transactions and Maestro transactions affecting Inventory in relation to Invoicing, truck adjusts and fresh returns ensuring its validity.
Assist the Delivery / Distribution team in training the Drivers and/or Operators to ensure that Saputo set processes are strictly adhered to.
Coordinate to all departments; Sales, Warehouse, Inventory Control, Accounts Receivable and other Departments as required, for any discrepancies to ensure corrective actions are taken and issues are accounted for accordingly; i.e. proof of deliveries, payments, credits, and other claims.
Ensure that End of Day Documentation including invoices and BDR’s are received from all drivers in a timely manner.
Print V401 sales journal report for all routes daily.
Check off invoices returned against the sales journal list.
Ensure all invoices and BDR documents, where required, are returned and signed by the customer and driver. Any missing documentation must be addressed with the driver immediately and reported to the Delivery supervisors, if required.
Print X395 exceptions report to list all handheld routes with inventory discrepancies.
Review, investigate and reconcile discrepancies daily.
Ensure that all transactions are processed in a timely manner.
Identify and report variances that result in financial loss or liability to the company and/or distributor.
Account daily reconciliation process that balances each route for inventory. Load requests, delivery advice, invoices, route returns, truck inventories and specific reports are all taken into account.
Responsible for customer claims (debit note) investigation and collecting PODs (proof of delivery) if required.
Ensure the deposit slip (if any) dollar qty’s matches with the handheld collection summaries and the invoices. Any discrepancies must be addressed with the driver immediately.
Scan copies of the paid invoices, collection summary and deposit slips and email to the A/R group in Montreal.
Save the scans by date in the suggested shared folder.
Other duties, as assigned.

Benefits

Generous and complete benefit coverage with group insurance
Group retirement plan with employer contribution
Telemedicine and assistance program for employees and their families
Employee Share Ownership Plan with an employer match
Paid Parental Leave program
Paid time off: Sick days, floater days and volunteer day off
Opportunity to contribute to a collective RRSP & TFSA
Training and development programs
Saputo Flex Program, flexible work environment (schedule/location/time off) according to department needs
Organized activities for employees and their families
Advantageous discounts on Saputo products