Clerk of Court 3 (41-3114) Kodiak

State of Alaska•Kodiak, AK

About The Position

The Clerk of Court 3 provides leadership, supervision, and technical support for all clerk’s office operations, ensuring efficient case management, accurate court records, and compliance with Alaska Court Rules, policies, and procedures. The position oversees staff performance, case flow, courtroom and jury operations, hearing schedules, and customer service, and identifies and implements operational improvements. The role oversees daily court operations, including staff recruitment, hiring, training, performance evaluations, employee relations, and compliance with personnel policies and procedures. It assigns and prioritizes workloads, conducts staff meetings, and promotes employee development, morale, and effective communication. The Clerk of Court 3 manages court financial operations, including cash-handling procedures and the collection and disbursement of fines, restitution, and other funds. The position also processes marriage licenses, maintains court documents and financial records, and serves as a liaison to the public, attorneys, judges, and community organizations. Additional duties include overseeing court technology, facilities, equipment, and resources; collaborating with judges and court administrators; and providing operational and backup support to other Third District courts, including reporting, special projects, and other assigned duties. Full-time employees are currently scheduled to work 37.5 hours per week, Monday through Friday, from 8:00 a.m. to 4:30 p.m., with a one-hour lunch break.

Requirements

Meet one of the following minimum qualification pathways: a high school diploma or GED plus two years of advanced general clerical or legal clerical work experience; a bachelor’s degree in any field plus one year of advanced general clerical or legal clerical work experience; or a bachelor’s degree in business administration, public administration, criminal justice, or a closely related field.
Be able to keyboard at least 40 words per minute (net).
For work experience used to meet the qualifications, experience may include service as a Court Case Manager 1 or 2, Court Supervisor, Clerk of Court, Chambers Judicial Assistant, or Chief Deputy Clerk, or similar work with another employer.
Attach a professional letter of interest explaining how the applicant meets the minimum qualifications and why they are the best candidate.
Attach a keyboarding certification dated within one year that verifies a speed of at least 40 words per minute (net).
Attach post-secondary transcripts if using education to meet minimum qualifications.
Attach copies of the two most recent performance evaluations, if available.
Provide three professional references who had supervisory authority over the applicant, including the most recent supervisor, with daytime phone numbers and email addresses.
Certify a legal right to accept employment in the United States and maintain appropriate employment documentation; the Alaska Court System does not sponsor visas.
Provide required work history details for experience not already documented in the application.
Complete the Education and Training section and provide transcripts when post-secondary education is used to meet or support minimum qualifications.
Provide qualifying equivalency documentation if using foreign education to meet the minimum qualifications.
Submit to a background check before an employment offer.

Nice To Haves

Prior legal work experience or education in the legal field may be considered for advance step placement.

Responsibilities

Lead, supervise, and provide technical support for all clerk’s office operations.
Ensure efficient case management, accurate court records, and compliance with Alaska Court Rules, policies, and procedures.
Oversee staff performance, case flow, courtroom and jury operations, hearing schedules, and customer service.
Identify and implement operational improvements.
Oversee daily court operations, including staff recruitment, hiring, training, performance evaluations, employee relations, and compliance with personnel policies and procedures.
Assign and prioritize workloads, conduct staff meetings, and promote employee development, morale, and effective communication.
Manage court financial operations, including proper cash handling and accurate collection and disbursement of fines, restitution, and other funds.
Process marriage licenses and maintain court documents and financial records.
Serve as a liaison to the public, attorneys, judges, and community organizations by addressing concerns and supporting community outreach.
Oversee court technology, facilities, equipment, and resources.
Collaborate with judges and court administrators.
Provide operational and backup support to other Third District courts, including reporting and special projects.