Clerk III

Ellis, County of•Juvenile Services, TX

4d•Onsite

About The Position

This position serves a key role in the Department as the primary receptionist and public liaison for Juvenile Services, resolving general inquiries from the community, law enforcement, and families with discretion and professionalism. Operating under general supervision, the Clerk III performs advanced-level, highly responsible clerical and administrative support duties within the juvenile probation department. The Clerk III will provide clerical support to the public assisting in daily office needs and managing the department’s general administrative activities.

Requirements

Be a US Citizen.
Be at least 21 years of age.
Possess a valid Texas Driver’s License.
Graduation from high school or GED
Two (2) years of experience in clerical work
Knowledgeable of current computer applications, office procedures, and other business-related software
Ability to use fax machines, calculators, copiers, computers, and other related office equipment.
Confidentiality and good communication skills are essential
Ability to be a team player
Strong organizational, communication, and interpersonal skills

Nice To Haves

Bilingual

Responsibilities

Answers telephones: refers calls to appropriate staff and maintains office schedules and appointments
Provides customer service to the public (front window, telephone calls, e-mails)
Maintains logs of work progress, processing documents, and other records; maintains administrative files and records; opens, sorts, and distributes mail; and maintains reports, files, materials, and supplies
Performs general administrative duties such as but not limited to; filing, data entry, photocopying and other general office duties as required.
Assist with movement of visitors to the proper location.
Responsible for entering all paper and formal referrals and reviewing each case, complete Assistant District (ADA) screening sheet and forward the referral packet to ADA for determination on filing
Past due notices
Assists with other office functions and performs all other related duties as assigned
Notarize Court documents
Provide English/Spanish translation when needed