Clerk III-Cashier/Mailroom

TX-HHSC-DSHS-DFPS•Vernon, TX

1d•$2,694 - $3,946•Onsite

About The Position

The Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) providing administrative support services. The Clerk III routinely performs advanced (senior level) clerical work for the financial office in areas of bookkeeping, inventory control, mail processing and fiscal services. Is responsible for the coordinating of clerical activities including the compiling and tabulating of data, checking and reviewing documents for accuracy, handling and transporting facility documents and maintaining accurate files. The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires works under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Requirements

Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.
Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.
Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from one location to another: to make arithmetic computations: to communicate effectively; and to train other employees.
If required to drive a state vehicle, must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Experience using personal computer. Microsoft applications to include Excel, Word, and Outlook.
Experience preparing and maintaining records, files, and reports.
Experience in a cashier’s office setting/customer service environment, preferably in a state hospital or state supported living center setting.
All applicants must have the ability to lift over 10 lbs as this position is backup for the Post Office.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.
Must bring your I-9 documentation with you on your first day of work.

Nice To Haves

Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another on a year for year basis.

Responsibilities

Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office.
Participates in the daily run to the local post office to pickup and drop off mail
Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer.
Distributes cash per patient special requests or client outings.
Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment.
Receives unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash.
Prepares daily receipts (call in sheets) and daily bank deposits.
Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.