Clerk III

Comal County•New Braunfels, TX

3d•Onsite

About The Position

Under general supervision, the Clerk III (Recording Analyst) will be responsible for recording, indexing, and verifying property records daily. Responsibilities also include the processing of birth, death, and marriage certificates as well as assisting the public with research needs and requests. The Clerk III is required to have an analytical and extensive comprehension of legal documents and the ability to read, interpret, and apply the applicable legal statute to the task(s). Texas State Statute governs all duties of this position. This individual will have close interaction and teamwork between co-workers and supervisors.

Requirements

A high school diploma or GED equivalent is required
two (2) to four (4) years related experience in general office procedures and direct contact with the public
basic level computer literacy and working knowledge of Windows.
Ability to read and comprehend a broad scope of legal documentation.
Must be able to effectively communicate in written and oral form.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
The individual must be able to perform basic accounting skills, balance the cash drawer, and effectively make change.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Must exercise good public relations.
The individual must possess the ability to calm difficult people.
Must be able to adapt to software changes and procedural changes concerning the general office and computer within the first thirty days of implementation.

Nice To Haves

Bi-lingual skills are a plus.
Basic working knowledge and understanding of real property-related legal documents including, but not limited to, Deeds, Deeds of Trust, Liens, Releases, etc. is preferred.

Responsibilities

Creates from legal documents an index whereby recorded and scanned images may be searched and retrieved electronically as required by legal statute.
Electronic cashiering of legal documents; demanding basic computer literacy and working knowledge of Windows environment and critical concentration.
Records electronically and accurately mark each legal document presented for archiving purposes as required by law.
Ascertains from usually vague information and enough facts to properly instruct the public, attorney’s title companies, etc. in proper procedures.
Electronic image scanning of all legal documents.
Reconciles cash, checks, and escrow accounts to daily cash drawer report.
Generates copies/certified copies of various types of legal documents as required by legal statutes.
Assist the public in searching for records electronically and manually.
Prepare all mail for recording.
Qualifies applicants and prepares marriage licenses.
Electronically cashier, record, and scan birth and death certificates.
Qualifies applicants and proper applications for beer/wine licenses.
Maintains logs for security paper and recording numbers as set forth by office policy mandated by the state.
Travel and perform like duties at the Branch Offices (Bulverde & Sattler) as necessary.
Other duties as assigned.