Clerk - Financial - Transportation

Katy ISD•Houston, TX

1d•Hybrid

About The Position

Execute all financial needs of the department, including maintaining fixed assets records, monitoring and maintaining district vehicle records, and providing logistical support. The role requires acting in the best interest of the district, students, and community.

Requirements

College hours
High school diploma or GED
Extensive computer skills, software application knowledge and file maintenance skills
Excellent organization, communication and interpersonal skills
Maintain confidentiality
Knowledge of general office machines and accounting
Knowledge of the MUNIS software

Nice To Haves

Experience in accounting
Able to read and interpret maps and routes
Commercial Driver’s License (CDL) with appropriate endorsements
School Bus Driver Certification
Able to climb in and out of all school bus emergency exits

Responsibilities

Process purchase order requests, complete purchase orders, pre-approved check requests, confirm purchase orders, employee expense claims, and other financial forms for all Transportation Centers.
Process all department invoices, complete receiving records in MUNIS, correspond with Transportation Department personnel, and communicate with Financial Services to ensure payment processing.
Prepare and process journal vouchers and monthly department billing.
Prepare and file the State Operations report to TEA.
Oversee budget information for the department, prepare financial reports, input annual budget, special requests, budget transfers, amendments, and other necessary reports.
Maintain the necessary Transportation accounts with outside vendors.
Maintain EZ tag records and monitor monthly usage charges.
Distribute and reconcile petty cash/credit cards for all centers.
Process and input bank deposits.
Maintain office supply inventories and order supplies for offices and daycare centers.
Maintain licenses and fire marshal inspections for daycare centers.
Maintain fixed asset records and assist in the yearly inventory reconciliation.
Provide payroll support as needed by the Kronos Managers.
Process inspection forms and registration renewals for vehicles using Fleetvision.
Maintain updated information for vehicles in Fleetvision.
Coordinate with the shop foremen for upcoming inspections and renewals a minimum of a month in advance.
Coordinate vehicle retirement for site vehicles by collecting license plates and EZ tags.
Initiate deactivation forms for final processing with license plates.
Provide forms/plates and EZ tag spreadsheet to the financial clerk.
Other duties as assigned.